Job Identification (Reference Number): 15620
Position Title: Global Prepositioning Officer
Duty Station City: Thessaloniki
Duty Station Country: Greece
Grade: P-3
Contract Type: One Year Fixed Term (12 Months)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 12 Months with Possibility of Extension
Closing date: July 3, 2025
Introduction:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
This is an expedited recruitment process open only to:
a) internal candidates and
b) former IOM staff members who were separated in the last 12 months due to the structural adjustment process.
This process is not open to external applicants; their applications will not be considered at this time.
Context:
Under the direct supervision of the Chief of Mission (COM) and in close coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO) for for Middle East & North Africa (MENA) in Cairo, the Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Head of Resources Management will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources and other administrative functions of Saudi Arabia Country Office and / or Sub-Office(s) and providing support in these areas to staff.
Manage Global Prepositioning Stocks portfolio in coordination with Warehouse focal points and requesting field missions in close collaboration with Manila Supply Chain Unit (MSCU). Oversee the Stocks and the associated inventory management, including stocks replenishments and releases, quality control, inbound and outbound movements, and customs clearance.Develop contingency and emergency preparedness plans, ensuring business continuity, and collaborate with relevant stakeholders such as suppliers, transportation providers, and internal and external stakeholders.Monitor closely the Global Prepositioning Stocks levels and online inventory in Oracle, and replenishment prepositioning stocks in coordination with the Global Prepositioning Programme Manager based on the movements analysis. Participate in the Global Prepositioning Stocks Working Group weekly and monthly meetings with MSCU and Warehouse focal points in order to improve the Stocks Operations and to implement the Global Prepositioning Strategy.Manage online Request Tracking System for all the movements.Coordinate and collaborate with key humanitarian agencies and entities such as: Global Logistics Cluster, UNHRD, LRT, ICRC/IFRC, UN Supply Chain Network, AidEx, DIHAD, etc, to leverage Global Prepositioning Stocks service opportunities on relevant logistics issues, tools and initiatives.Participate in supply chain meetings at country, regional, and global levels and share global level resources to support country missions.Participate in Global Logistics Cluster organized coordination meetings for emergencies and update relevant staff in the country and regional offices. Work on specifications of core shelter materials and NFIs in close collaboration with DHRR and support the Quality Control processes and initiatives. Coordinate and oversee the implementation of warehouse management systems, automation technologies, and process optimization initiatives.Ensure the Emergency Relief Items Catalogue of the IOM’s Emergency Manual is up to date in close collaboration with DHRR.Deploy to the field in support to operations or for workshops.Emphasize the training and capacity building for relevant supply chain staff to enhance their skills and knowledge in emergency response.Promote a culture of continuous improvements within the Global Prepositioning Stocks domain through lessons learned and feedback mechanisms.Perform such other duties as may be assigned.Education
Master’s degree in Logistics/Supply Chain Management, Engineering, Architecture, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or University degree in the above fields with seven years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Work experience in logistics related field; practical commercial/humanitarian experience in one of the logistics and ancillary sectors, construction, material control, transport and distribution management; andExperience in NFI distribution projects is an advantage.Skills
Demonstrated ability to multi-task, prioritize and work independently; Computer literacy, especially database tools;Strong organizational skills;Ability to timely understand the Organization's structure and portfolios;Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;Proven ability to produce quality work accurately and concisely according to set deadlines.Languages
IOM's official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French, Spanish and/or another official UN Language (Arabic, Chinese, and Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies