Back Executive Assistant (High Ambition Coalition for Nature and People)

This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC; WRI Global Office (US). Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.

About the Program:

The High Ambition Coalition for Nature and People (HAC) (www.hacfornatureandpeople.org/home) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.

Job Highlight:

Reporting to the Secretariat Director, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director as well as for the deputy director and the Secretariat as a whole. Working in close coordination with the Director and the HAC Secretariat, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. You will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF.

What will you do:

Administrative support (40%):

• Manage all travel bookings including securing travel visas and advising on travel immunizations as needed for all the HAC Secretariat team
• Prepare and monitor expense reports and timesheets of the Director and the Deputy director
• Manage schedules and meeting coordination. Handling correspondence and communication on behalf of the Director and Deputy director including writing letters to Ministers and other high level representatives
• Help organize meetings, including supporting creation of agendas and taking minutes
• Undertake special projects in consultation with the Director

  Operations (30%):

  • Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
  • Ensure content is up to date on the initiative’s wiki site and intranet page
  • Support other operations activities when staff are backlogged by processing sub agreement requests, payment requests, invoices, etc
  • Be a trusted ‘go-to’ person for advice on internal processes. Elaborate guides as needed to ensure the smooth coordination of the team with the processes of WRI and the GEF

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    Meeting and event coordination (30%):

    • Help organize meetings and events
    • Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
    • Provide technical, AV support for both in-person and online meetings
    • Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken
    • Provide note taking of the meeting when required. Accompany the Director or the Deputy director to international or events in other states as required

      What will you need:

      • Education: You have completed a bachelor’s degree
      • Experience: You have a minimum of 5 years of relevant, full-time work experience in an Executive Assistant position or in administrative support
      • Experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
      • Experience working with internationally dispersed teams
      • Experience providing administrative support, including scheduling and facilitating meetings. Work in the multilateral system or an international organization is desirable.
      • You are proactive and able to manage crises and unexpected situations effectively.
      • Attention to the detail and can work under short deadline
      • Languages: Proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
      • Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization

        Potential Salary: US salary range is between 84,000 and 92,000 USD. Salary is commensurate with experience and other compensable factors.

        How to Apply: Please submit a resume with a required cover letter by the date of 19 July 2024. We are unable to consider your application without a cover letter.

        You must apply through the WRI Careers portal to be considered.

        What we offer:

        • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
        • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
        • A workplace that strives to put diversity and inclusion at the heart of our work
        • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
        • Commitment to hybrid working model with flexible working hours
        • Generous leave days that increase with tenure

          About Us:

          Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

          The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring