Back Driver/ Clerk

Grade: G3

Vacancy no.: DC/DILI/GS/2024/04
Publication date: 27 March 2024
Application deadline (midnight local time): 09 April 2024

Job ID: 11773
Department: RO-Asia and the Pacific
Organization Unit: CO-Jakarta
Location: Dili
Contract type: Fixed Term

Contract duration: 2 years (possibility of extension, subject to performance and funds availability)

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

  *The recruitment process for General Service positions is subject to specific local recruitment criteria.

  The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

  *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

  Introduction

  The European Union (EU) Agroforestry Skills for Employment and Resilience in Timor-Leste (EU Agroforestry-Skills Programme) seeks to promote green and sustainable economic diversification and resilience in Timor-Leste through private sector development, technical and vocational education training (TVET) for youth integration in the labour market.

  Carried out over 48 months, the Programme will contribute to the diversification of the Timorese economy, youth employment and strengthening of rural TVET. The entry point is through private sector development, namely by tapping into the potential of the agroforestry sector.

  One of the priorities of the Government of Timor-Leste is to diversify the economy, giving special focus to Agroforestry private sector development. This involves enhancing the small and medium enterprises sector, while also removing some of the binding constraints to private sector growth and improving infrastructure, increasing efficiency in the public sector, facilitating credit, and the building up of skilled labour.

  A lack of skilled workers and high youth unemployment, particularly of young women, are major development challenges. The Agroforestry-Skills Programme aims to increase quality employment and entrepreneurship opportunities in the agroforestry sector through skills and private sector development, for youth, particularly young women and girls, while promoting a green and circular economy.

  .

  The Programme will facilitate skills provision in TVET to be more closely aligned with the needs of the local rural economy of the target geographies, supported by improved capacity of trainers and training institutions and greater participation of industry and the private sector. These factors are critical for ensuring that TVET programmes are producing graduates with the skills that employers in the area are seeking and/or local entrepreneurship capabilities are enhanced.

  The Programme is focused through four outputs:

  • Creation and development of an observatory of the Agroforestry Sector to identify the green and circular economy needs and opportunities for employment of the agroforestry sector in Timor-Leste.
  • Improvement in the quality and inclusivity of the TVET through the development of processes and methodologies linked to the private sector demands and training offers.
  • An increase in the skills and competences of managers, trainers, and trainees of Agroforestry TVET organisations in Timor-Leste.
  • Youth and women are further integrated in the labour market and employment, using digital platforms and facilitation services.

    Reporting Line

    The Driver/Clerk will be under the daily supervision of the Programme Manager and work in coordination with the Administration and Finance Units of the ILO Office in Dili. The work may include driving to other districts of Timor-Leste advised by the supervisors.

    Description of Duties

    1. Drive office vehicles for official purposes.
    2. Meet official personnel at the airport and facilitate immigration and customs formalities.
    3. Collect and deliver mail, pouch, documents and other items.
    4. Responsible for the day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes, tires, etc., perform minor repairs and arrange for other repairs, and ensure that the vehicle is kept clean.
    5. Keep records of use of vehicle, daily mileage, gas consumption, oil changes, greasing and other services.
    6. Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
    7. Assist in banking and all other office errands.
    8. Perform miscellaneous office support functions such as messenger services, making photocopies, facsimile and other office machines and other related tasks.
    9. Perform other related duties as required.

       Required qualifications

       Education

       • Completion of secondary school education, valid driver’s license, knowledge of driving rules and regulations and skills in minor vehicle repair

         Experience

         • At least two years’ experience in general office management and clerical support work.
         • Five years of work experience as a driver, plus safe driving record.

           Languages

           Excellent command in spoken and written Tetum and good working knowledge of English

           Competencies

           • Ability to organize own work.
           • Ability to organize own schedule, perform routine work independently, meet deadlines, adapt to changing demands and multiple tasks.
           • Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
           • Ability to obtain services from other work units inside or outside the office for completion of tasks.
           • Ability to work as a member of a team and manage a heavy workload under time pressure.
           • Knowledge of practices and procedures for preparing administrative documents and maintaining filing systems.