Back DR 026-027/2024 Finance Assistant

Under the general supervision of the National Accounting Officer and the direct supervision of the National Regional Accounting Officer, the selected candidate will be accountable and responsible for the review of Missions’ accounts including but not limited to general accounting work, project financial report review and endorsement, and month-end review. The incumbent will provide integrated financial and accounting support and recommendation to Offices to ensure compliance with IOM’s overall accounting regulations, rules, policies and procedures especially for project financial reports.

1. Support the review and analysis of project financial reports to verify compliance with donor agreement (budget, funding, financial reporting template, etc.) and reports are reconciled with PRISM Financials prior to donor submission. 
2. Perform a preliminary review and analysis of project financial reports to check compliance with donor agreement (budget, funding, financial reporting template, etc.) and reports are reconciled with PRISM Financials prior to donor submission, endorse interim reports and escalate any detected inconsistency to the supervisor. 
3. Prepare interest income calculation on projects as required by donor whenever applicable. 
4. Assist Regional Accountants in the assessment of COs' risk profile based on timeliness, responsiveness, and overall performance assessment in the project financial reporting aspect. 
5. Provide timely and relevant information as required by donor, external and internal auditors particularly in the area of project financial reporting. 
6. Escalate any material findings and provide status to the RAS Supervisor, National Accounting Officer, Head of MFRS, Chief of MFS, FAD or Regional Office (RO), as applicable. 
7. Provide inputs in the Quarterly Update to RO for all critical issues of COs under their region particularly on the project financial reporting aspect. 
8. Assist the Regional Accountants in monitoring timely completion of monthly accounts closure and timely receipt of accounting documents and perform review accordingly. 
9. Provide guidance to COs on subjects related to closing of accounts and analyze issues and errors encountered by COs closure including coordination to relevant units. 
10. Assist Regional Accountants with posting of adjustments particular on project closing adjustments. 
11. Participate in comprehensive training programs tailored specifically to Country and Regional offices in the area of project financial reporting and provide practical insights and tools to effectively navigate financial issues. 
12. Provide support in training newly hired staff with accounting processes and applications. 
13. Ensure that all tasks received and statuses are timely updated in FinCoorP. 
14. Provide inputs on the improvement and streamlining of processes, as well as the implementation of system enhancements. 
15. Provide technical guidance and support to Country Offices (CO) and Regional Offices (RO) in terms of accounting, financial and project matters in compliance with Financial Management Rules and Procedures (FMRP), Project Handbook, Financial Reporting (Module 5), International Public Sector Accounting Standards (IPSAS), Finance and Accounting Division (FAD) Alerts and PRISM Financials etc. 
16. Recommend enhancements of existing reports or current system to improve processes and for efficiency in coordination with Supervisors. 
17. Travel to COs as may be required in the performance of assigned tasks. 
18. Perform other accounting functions as may be required.

    Education

    • Completed university degree in Finance, Accounting or a related field from an accredited academic institution with 3 years of relevant work experience; or 
    • High-school diploma with 5 years of relevant work experience. 
    • Certified Public Accountant (CPA) or equivalent is an advantage.

      Accredited Universities are those listed in the UNESCO World Higher Education Database.

       

      Experience

      • Experience in audit is an advantage. 
      • Experience in the SAP/ Oracle an advantage.

        Skills

        • Sound knowledge of accounting systems and plus International Public Sector Accounting Standards (IPSAS) and internal controls. 
        • Computer literacy including proficiency in MS Office applications. 
        • Good analytical and problem-solving skills.

          Languages

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

            Required Competencies

            IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

             

            Values - all IOM staff members must abide by and demonstrate these three values:

          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
          • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
          • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
          • Courage: Demonstrates willingness to take a stand on issues of importance.
          • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

            Core Competencies – behavioural indicators (Level 1)

          • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
          • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
          • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
          • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
          • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

            Notes

          • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
          • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
          • This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
          • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
          • IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
          • IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

            For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies