DEADLINE FOR APPLICATIONS31 January 2025-23:59-GMT+01:00 Central European Time (Copenhagen)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
The UN World Food Programme (WFP) Nordic and Baltic Office in Copenhagen works to strategically position WFP as an innovative leader in food security and nutrition with the Nordic and Baltic governments, political stakeholders, foundations, private sector, academia and other partners in the Nordics and Baltics. The office provides a strategic entry point to the Nordic and Baltic public, political and private partners which collectively were the 4th largest overall donor to WFP in 2023. Through proactive advocacy, effective positioning and engagement, the office creates enabling environments to increase regional support to WFP and the broader global food security agenda
THE ROLE
The Business Support Assistant delivers a range of routine business support tasks, to ensure that office operations and staff are effectively supported. This position involves supporting administrative and financial tasks, including supporting work on the office budget and facilitating staff travel and logistics. Under the supervision of the Director of the office, they will also assist with other HR-related duties, contributing to a collaborative and efficient work environment that advances the mission of the WFP.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
Make travel arrangements and support events, etc., to support staff to work effectively.
Support the maintenance of office files, documents, and records in accordance with established systems and knowledge management processes so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available.
Support with the procurement of office supplies and IT needs, ensuring that the office is well-equipped and maintained, and support with budget monitoring.
Carry out additional tasks and responsibilities as needed to support the overall functioning of the Office.
QUALIFICATIONS AND EXPERIENCE
Education: Completion of secondary school education.
Experience: Three or more years of experience in general administrative work.
Language: Fluency in written and verbal communication in English required with working knowledge of another UN language desirable. Working knowledge of Danish language is an asset.
SPECIFIC POST REQUIREMENTS
Essential
Knowledge of standardized business support work routines and methods.
Ability to support procurement processes, including ordering and inventory management of office supplies and IT equipment, and supporting budget processes and invoicing.
Organizing travel arrangements and managing logistics for staff and visitors, including accommodations and transportation;
Some experience in supporting HR functions, such as recruitment processes, maintaining personnel records, and managing employee inquiries;
Uses tact and courtesy to give and receive information with a variety of individuals. Ability to work to deadlines and follow clear instructions.
Strong interpersonal skills and the ability to provide excellent service to different stakeholders; and work harmoniously with people of different national and cultural backgrounds, government officials, and other UN agencies and multilateral institutions
Desirable
General knowledge of UN policies, rules, regulations and procedures is an asset
Knowledge and Skills:
Ability to use standard office equipment such as photocopiers and scanners.
Knowledge of standardised business support work routines and methods.
Knowledge of standard office software packages, e.g., Microsoft word.
Uses tact and courtesy to give and receive information with a variety of individuals.
Good attention to detail to identify data discrepancies.
Ability to work to deadlines and follow clear instructions.
TERMS AND CONDITIONS
General Service Staff positions are recruited locally. To be considered for this role, applicants must be citizens of the country where the job is located or have a valid visa/work permit and live within a reasonable commuting distance (1.5 hours) from the workplace at the time of application.
If not residing within commuting distance at the time of application, candidates must reside already in Denmark and be willing to relocate to Copenhagen, Denmark, at their own cost before taking up the assignment. WFP will not cover relocation costs, living expenses, or assistance with residency or work permits
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following website for detailed information on working with http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.
Salary scale: UN - Salary Scale