The Water Management Institute (IWMI) is seeking a dedicated and detail-oriented Consultant - Project Coordinator to support the Water Data Science Strategic Program. The Project Coordinator will play a pivotal role in ensuring the effective execution and delivery of project activities and will also be working closely with the Strategic Program Director and Research Group Leaders for Water Data Science for Actions and Water Futures Data and Analytics, consultant will provide essential administrative, logistical, and operational support.
The primary objective of the Consultant is to ensure the smooth implementation, tracking, and reporting of project activities. This role will facilitate timely communication, coordination, and documentation to achieve project goals and objectives.
Project Planning and Coordination
Assist in the development of project plans, timelines, and deliverables. Coordinate with internal and external stakeholders to ensure project alignment and timely completion of activities. Support the development of Terms of Reference (ToR) for new project activities, consultants/interns, and service providers. Monitor project milestones and flag any risks, delays, or issues to the Strategic Program Director and Research Group Leaders. Work closely with Portfolio Managers to track project budgets, staff time allocations, and reporting.Administrative and Logistical Support
Organize and schedule project meetings, workshops, and events, including preparing agendas and taking minutes. Maintain a detailed project calendar and track deadlines. Manage document control to ensure proper filing and sharing of key project documents, deliverables, and correspondence. Work closely with IWMI administrative and HR staff to coordinate hiring activities under the project. Support travel coordination (e.g., air travel and accommodation requests) and submit invoices, receipts, and financial statements as needed.Monitoring, Evaluation, and Reporting
Track progress on project deliverables and ensure timely reporting of key milestones. Support the preparation of progress reports for donors, partners, and internal stakeholders. Assist with data collection, analysis, and visualization for internal and external reporting.Communication and Stakeholder Engagement
Facilitate communication with project stakeholders, including donors, partners, and collaborators. Provide support in preparing presentations, project briefs, and updates. Respond to stakeholder queries in a timely and professional manner.Risk and Issue Management
Identify potential risks or challenges to project delivery and discuss mitigation measures with the Project Leader. Maintain a risk register and regularly update the project team on emerging issues.
Requirements
Benefits
This is a nationally hired consultancy; therefore, individuals with relevant abilities are encouraged to apply. IWMI offers a competitive monthly rate for this assignment. The duration of the contract will be for a period of twelve (12) months.
HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) on Feb 05, 2025 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.