Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Context
Under the overall supervision of the Head of Resource Management and the direct supervision of the National Budget Officer, the successful candidate will be responsible and accountable for the conduction of expenditures verification of IOM’s Implementing Partners (IPs).
Overall duties:
Lead and supervise the verification team of 5-7 staff members. Ensure that the donor requirements and provisions from fund/project-specific regulations are applied and fully complied with by the IPs. Create a common reporting framework for all the implementing partners and ensure that changes are applied. Provide support for the external and internal IOM audit and respond to audit queries. Provide guidelines for the type of supporting documents required for the cost claims. Assist with the preparation, printing and filing of the approved drafts of the final financial IP audit report. Provide the IP with capacity building, to ensure they can achieve the goals and deliver the objectives of Agreement. Provide appropriate training and support to partners to assist them with the financial management of their grant and the completion of financial reports. Liaise with IOM staff and a wide range of organizations to support and maintain positive client relationships. Provide guidance/trainings for staff members in the financial management of grants and applicable eligibility rules for various projects. Assist the IP Selection in due diligence assessment of IPs and ensure the selection process is completed in line with applicable IOM rules.Financial verification of Implementing Partner expenditures duties:
Assist with reviewing the IP Financial Report by counterchecking the data with the certified physical and electronic copies, as well as all supporting documents (memos, vouchers, timesheets, purchase orders, etc.) are eligible for the Action. Assist with reviewing all data, ensuring all reported expenses incurred in the proper/eligible period, and recorded in the appropriate budget heading and budget code. Assist with reviewing and ensuring that all data are in reconciliation with the applicable tax and social legislation taking into account the Partner’s privileges and immunities (if applicable). Assist with reviewing the accuracy and reliability of all calculations and recalculations performed by the IPs. Report on non-compliance and financial irregularities.Specifically:
Verification of personnel costs- salaries, social security contributions, staff insurance costs, time management, as well as other statutory costs included in the remuneration and required by the Greek Government for national partners. Verification of office costs, such as travel costs, rent, utilities, communications, office supplies, etc. Verification of operational costs, such as transportation expenses, financial support to beneficiaries, cost of infrastructure in the field, trainings, as well as expenditures in accordance with the approved IP budget. Verification of subcontracting costs, such as obtaining from the IP the list of costs which are declared in the Subcontracting category and confirm that the total amount resulting from the list of items corresponds with the amount declared in the financial statement(s). Ensure that supporting documentation proves that the procurement procedures set in the IP Agreement are followed. Review the internal procurement procedure of IP to confirm that the procedure has been correctly applied when selecting the supplier for the sampled good or service. Ensure that the updated asset list (in line with the procurement procedures outlined in the IP Agreement) is provided on monthly basis, or as agreed.Payment processing to the IPs:
Following IP timeline for the implementation of the activities prepare milestones for the funding disbursements. Ensure that the funding disbursement to the IPs are in accordance with set contractual obligations. Preparation of the financial report for a specific implementation period, as indicated in the signed Agreement. Preparation and approval of the Budget Monitoring concerning the up-to-date budget consumption, instalments performed, up to date percentage of time spending consumption etc. Assist with the preparation of invoices, payment requests and goods receipt in accordance with the Financial Terms of the Project Implementation Agreement in order to process the payment to IPs. Perform such other related duties as may be assigned. Education University degree in Economics, Finance, Accounting, Audit or a related field from an accredited academic institution with minimum four years of relevant professional experience; or High school degree/certificate with minimum six years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience Professional background and/or certification in Internal Audit or External Audit a distinct advantage; Previous experience in both Internal and External Audit a distinct advantage; Previous experience in a similar function a distinct advantage; Knowledge of National expenditure eligibility rules for NSRF and AMIF programs; Good knowledge of labour tax and Greek Accounting Standards; Demonstrated ability to review a variety of data, identify and adjust data discrepancies, identify and resolve operational problems; Knowledge of IOM accounting systems and procedures, SAP (PRISM-FI) or Oracle software a distinct advantage; Experience in working in a multi-cultural environment preferred. Skills Computer literacy in standard software applications, especially MS Office applications (Word, Excel, Power Point, Outlook); Ability and willingness to learn new software systems/ programmes; Excellent time management skills with a strong adherence to schedules and deadlines; Strong work ethics and commitment to humanitarian principles; Excellent analytical, numerical and organizational skills, with a service and project-oriented approach; Good understanding of project Management and client deliverables would be an advantage; Commitment to discretion, confidentiality and ability to foster trusting relationships and effective collaboration. Languages Fluency in English and Greek (written and oral) is required. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies