Back Communication and Information Management Assistant

Grade: G5

Vacancy no.: CAIRO/DC/G/2024/01
Publication date: 22 February 2024
Application deadline (midnight local time): 7 March 2024

Job ID: 11681
Department: [[RO-Africa]]
Organization Unit: [[ILO DWT/CO-Cairo]]
Location: [[Cairo,Egypt]]
Contract type: Fixed Term

Contract duration: [[12 months (with possibility of extension subject to performance and availability of fund)]]

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

  *The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.

  Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

  *Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

  Introduction

  The Communication and Information Management Assistant will be responsible for coordinating different ILO Cairo projects’ communication and visibility activities and will be based in Cairo.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Reporting lines:
  The Communications and Information Management Assistant will report to the Senior Communications and Information Management Assistant in the ILO Cairo office.

  Specific Duties

  1. Provide specialized support services for the development and dissemination of communication and information products and services ensuring compliance with applicable standards.
  2. Assist the Senior management in coordinating and ensuring consistent media messaging and uploading of content across various channels of public communication.
  3. Assist in media engagement for different projects and activities, including organization of press conferences, and preparation of press kits and talking points, draft press releases and statements.
  4. Develop creative communication, visibility and awareness raising materials to showcase projects’ achievements and document human stories including audio-visual content, social media content, drafting information materials such as: fact sheets, presentations, project flyers, brochures, feature articles, and other materials.
  5. Assist in the production of publications, print and online, and audio-visual products including the procurement of requisite vendors.
  6. Prepare and review communication and information products for layout and design in compliance with applicable standards.
  7. Provide communication and visibility support with regards to organization of events, product launches, press conferences, media interviews, meetings, conferences, workshops, and promotion of publications/ research.
  8. Keep abreast of changes to communication and information management-related techniques, tools, standards, guidelines, and best practices.
  9. Provide administrative and office support services including drafting general correspondence, initiating, and following up on administrative actions.
  10. Perform other relevant duties as assigned.

      Required qualifications

      Education

      Completion of secondary school education plus formal training in a communication, or information management-related area

      Experience

      • Minimum of five years of office support work experience, the majority of which relates to communication or information management support services. Experience in national and international multimedia communication activities, including social media, digital, video, audio, and print formats is required. Experience in communication in development projects implemented by national/ international NGOs/ UN agencies is an advantage.
      • Proven experience implementing communications strategies through a variety of means, such as traditional, digital, social media, and storytelling.

        Languages

        Excellent knowledge of English and working knowledge of Arabic languages, written and spoken.

        Competencies

        • Good knowledge of communication and/or information management principles, multimedia techniques, platforms, and concepts.
        • Ability to distil complex topics into simple and compelling formats, including ability to code and classify information in accordance with standards.
        • Ability to tailor communication for specific audiences.
        • Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
        • Demonstrate collaborative and teamwork experience.
        • Ability to work independently, quickly, precisely, and take initiative and responsibility.
        • Accuracy and attention to detail and skills in the design, layout, and formatting documents.
        • In-depth awareness and understanding of social media platforms, their respective participants (Facebook, Twitter, LinkedIn, YouTube, Instagram, etc.) and how each platform can be deployed in different scenarios.
        • Ability to communicate sensitively, effectively, and creatively across different constituencies.
        • Excellent written and oral communications skills, including skills in researching and selection of information- Excellent knowledge of print, audio-visual and online processes.
        • Knowledge of planning and organizing events.
        • Excellent drafting web content in English and Arabic.
        • Good understanding of the working practices of national and international media.
        • Knowledge of modern communication principles, techniques, and systems.
        • Ability to foster effective two-way communication and understanding and to manage and impart information to a varied audience.

          Recruitment process

          Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

          Fraud warning

          The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

          Disclaimer:

        • The contract and its continuity is subject to the availability of funds
        • Only those candidates that are short-listed for assessment will be contacted
        • Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
        • The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
        • Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position