Org. Setting and ReportingThis position is located in the Policy Coordination Unit of the Programme Planning and Budget Division (PPBD) of the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management, Strategy Policy and Compliance (DMSPC). The Chief of the Unit reports to the Director of the Division. PPBD is committed to ensuring the highest standards of budget preparation and presentation, including a results-based approach to budgeting and supports the Controller in the exercise of accountability for the financial resources made available by Member States. The Policy Coordination Unit (PCU) is responsible for the coordination of budgetary policy and instructions as well as all cross-cutting issues related to the programme budget. ResponsibilitiesWithin delegated authority, the Chief of the Unit will be responsible for the following duties: Programme plan: • Plans, organizes and manages the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies. • Proactively supports relevant intergovernmental and expert bodies in the review of the programme plan and its revisions to facilitate approval by the General Assembly. • Ensures legislative mandates are accurately translated into programme budgets. Budget preparation: • Plans and co-ordinates review of budget submissions. • Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by Departments/offices. • Co-ordinates the preparation of budget submissions from managers. • Reviews, analyses and finalizes programme budget/financial implications in light of additional mandates. • Provides substantive support and guidance including on financial management policies to relevant intergovernmental and expert bodies in their budget review to facilitate approval by the General Assembly. Budget administration: • Manages/issues allotments/appropriations, authorizes sub-allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors expenditures to ensure that they remain within authorized levels. • Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures. • Provides business support for design and enhancement of Umoja budget modules General: • Formulates and implements the substantive work programme of the Unit under his/her supervision. • Oversees the management of activities undertaken by the Unit, ensures that programmed activities are carried out in a timely fashion and coordinates work in the different areas both within the Division and Department, and with other organizations of the United Nations System, as appropriate. • Act as PPBD focal point for Audit issues of a cross-cutting nature. • Creates documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with relevant United Nations policies and procedures. • Provides advice and guidance, including training, to Secretariat staff on budgetary and financial policies and procedures, including results-based budgeting. • Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming, financial and budgetary issues. • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, finance and budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Prepares/finalizes reports for intergovernmental bodies and for management on financial and budgetary issues, and correspondence, including guidelines, instructions. • Reviews and analyses budgetary policies and procedures, makes recommendations for changes and/or modifications. • Ensures the integrity of financial and management systems and the controls that underpin them. • Represents the Secretary-General in meetings of legislative organs; represents OPPFB or Division in inter and intra-departmental meetings. • Plans, organizes and manages staff and work programme; plans and discusses individual work programmes with staff and evaluates their performance. • Performs other related duties, as assigned. CompetenciesProfessionalism: Possesses conceptual and analytical skills including a complete, in-depth grasp of financial and budgetary principles and practices, as well as ability to apply financial rules, regulations and procedures. Demonstrates knowledge of budget development, including results-based budgeting, and the financial administration of resources. Demonstrates professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information. Ability to provide authoritative advice to senior managers on strategic issues. Ability to independently perform budget analysis and compare historical and actual financial data in an effort to improve budget forecasting. Demonstrates ability to draft comprehensive budget and strategic planning documents that are clear and accurate. Demonstrates knowledge of International Public Sector Accounting Standards. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Empowering Others: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work. Encourages others to set challenging goals. Holds others accountable for achieving results related to their area of responsibility. Genuinely values all staff members' input and expertise. Shows appreciation and rewards achievement and effort. Involves others when making decisions that affect them. Judgement/Decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary. EducationAdvanced university degree (Master's degree or equivalent) in business or public administration, finance, or related field is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of ten years of progressively responsible experience in budget, finance, business administration or related area is required. A minimum of five years of experience in the management of complex results-based budgets with decision-making authority in a large international organization, is required. A minimum of five years of experience in guiding/training diverse client offices to implement budget methodologies is required. A minimum of five years of experience in presenting results-based budgets or providing substantive support and guidance including on the financial resource management policies to intergovernmental and expert bodies is required. A minimum of five years of experience working on audit matters of a cross-cutting nature is required. A minimum of three years of experience in guiding diverse client offices on the use of ERP budget modules, as well as experience in developing business requirements for the enhancement of administrative and financial systems is desirable. Experience in leading role preparing reports presented to intergovernmental and expert bodies is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no specific desirable languages. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).