Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this Call for Applications, internal candidates are considered first-tier candidates.
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Under the overall supervision of the Chief of Mission (COM) in Montenegro and the direct supervision of the National Head of Resources Management, in close coordination with Resources Management Associate, the Finance and Administrative Associate is responsible for supporting the appropriate implementation of relevant donor and IOM financial and administrative requirements in line with respective rules and regulations.
Responsibilities and Accountabilities
- Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments;
- Extract and input data from various sources in financial or accounting systems;
- Carry out daily financial transactions (payment, receipts, non-cash) in the IOM accounting system; control and validate the daily financial transactions; maintain all the necessary supporting documents;
- Review all types of payments starting from purchases to payment requests verifying that they are duly authorized, that the goods have been received or services rendered and all the supporting documents are attached therewith; process relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements;
- After obtaining appropriate approvals, effect payments to suppliers and staff members;
- Assist in the preparation of cash disbursement/bank transfer orders;
- Check the bank statements and links with the supporting documentation; ensures proper and systematic filing of all documents according to established standards;
- Maintain an accurate filing system of the Mission’s financial documentation in order, ensuring the files are updated, complete, and safeguarded;
- Verify that IOM financial regulations are correctly applied to all financial transactions of the Mission and inform supervisors as may be needed;
- Assist in preparing funding requests and verifying that sufficient funds are available locally;
- Assist in the preparation of the budget, accounting, financial, statistical reports, and other reports as required; assist in the process of the monthly/yearly accounts closure;
- Report for unusual activities, transactions or unusual tendencies;
- In absence of other colleagues in RMU provide general support to the team;
- Perform other related duties as required.
EDUCATION
- High School diploma with four years of relevant experience; or,
- Bachelor’s degree in Accounting, Business Administration, Economy, Finances, or related fields with two years of relevant professional experience.
EXPERIENCE
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP/Oracle/Enterprise Resource Planning System is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- Knowledge of financial rules and regulations.
LANGUAGES
- Fluency in English and Montenegrin is required (oral and written).
COMPETENCIES
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Notes
- All-inclusive fee for this post is 1,790 EUR per month.
- Any offer made to the candidate in relation to this Call for Applications is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- People with disabilities are encouraged to apply and reasonable accommodation is available throughout the recruitment, hiring and employment cycle, in accordance with IOM procedures.
- This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.IOM reserves the right to contact shortlisted candidates only.