Description
PIH JOB DESCRIPTION ( CASHIER ) Position Title:CashierReports to:Accountant / Senior AccountantDepartment: Grants/ FinanceLiaises with Supervises:N/AWork Location: MonroviaEmployment Type: Full TimePosition Overview: Position Overview:The position holder reports to the Monrovia Senior Accountant and Manages the bookkeeping and cash management function of PIH Monrovia Office consistent with generally accepted principles. Duties and Responsibilities:
- Manages Petty Cash system.
- Reviews Payment Requests, for proper coding (Super code, fund, Program, and site), approval, etc.
- Processes petty cash and check payments.
- Receives and reviews petty cash-related requests/vouchers for cash disbursement or liquidation in full.
- Ensures that supporting documents (cash receipts, vouchers, attendance sheets, travel documents, TORs, Event Reports, Trip Report, Email Communication, etc.) are accurate and orderly organized.
- Prepares monthly petty cash reports in Field Connect.
- Prepare accurate daily cash count for approvals.
- Manages the safe ensuring safety at all times.
- Works with Snr. Accountant to review and input Aps transactions in Omni.
- Forward payment confirmations to sites and ensure receipts are collected.
- Enters PIH Mobile Money into only Mobile Money Platform.
- Collects and Deposit checks into PIH Bank account with supporting documentation.
- Manages petty cash levels and ensures liquidity.
- Manages petty cash advances and ensures timely liquidation.
- Manages checks books and ensures they are kept in PIH safe.
- Supports Snr. Accountant or Accountant to ensure invoices are collected and paid on time.
- Collects, reviews, and makes cash advances, reimbursements, etc. payments to Monrovia Staff in line with PIH Internal policies and donor requirements.
- Ensures hard copies of donor reports are photocopied and delivered on time.
- Prepares weekly petty cash top-up requests.
- Processes daily hire requests.
- Ensure monthly payroll taxes are paid to relevant government agencies on time.
- Logically file (hard copies and electronic) all financial and business documents of
- Reviews and processes reimbursement in line with PIH and donor requirements and processes at the field level.
- Liaise with grants and compliance to ensure procurement/purchases are made in compliance with donor requirements.
- Supports donor-based and annual audits by locating and organizing requested documents.
- Any task(s) as assigned by the Senior Accountant.Success Factor
- Attention to details
- Demonstrate understanding of PIH's overall mission.
- Ability to be coachable.
- Ability to work in teams and under pressure. Academic qualification:
- BBA in Accountant
- At least three working experience in related fieldExperience and Expertise:
- Knowledge of international organizations/agencies’ and national financial regulations and procedures;
- Has strong proficiency in mathematics
- Ability to organize data and draft reports on daily, weekly and monthly basis
- Capacity and capability of handling huge sum of money
- Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), and accounting software;
- Good English language skills, both spoken and written Organizational Profile:Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health Care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities. Prevention of Sexual Exploitation and Abuse:At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members –as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partner In Health’s PSEAH policy. Partners In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Social Justice: We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all. Method of Application:All interested candidates are encouraged to send their functional resume and cover letter to: [email protected] on or before August 30th, 2024 not later than 4:30 pm. All open positions with PIH are also posted on our employment website: https://www.pih.org/pages/employment .