Back Buyer(G5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Management Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

Among the four Sections, the Commissary Management Section (CMS) is responsible for the management of the Agency’s tax and duty-free store at the Vienna International Centre. The Commissary is a self-sustaining and non-profit making operation, enabling the purchase of selected consumer goods by the diplomats of Permanent Missions of Member States accredited to the UN organizations, staff members of the UN organizations based at the VIC as well as of other authorized organizations.

Main Purpose

Under the supervision of the Unit Head (Procurement and Invoice Control), the Buyer establishes and maintains his/her designated assortment of merchandise commensurate with customers' preferences and in conformity with the IAEA Headquarters Agreement clauses on the establishment of the Commissary. He/she is expected to ensure optimum stock levels at all times.

Functions / Key Results Expected

Be fully responsible for the complete procurement cycle of the assigned assortment, which involves order management, on-going market research, stock management with respect to minimum quantities, order frequencies, reorder quantities and expiry dates of goods to avoid out of stock situations, considering seasonal fluctuations of demand.

Take accountability for the contents of the orders placed and exercise delegated signatory power for purchase orders up to the value of EUR 10 000 each.

Ensure a high level of customer satisfaction by establishing and innovatively maintaining an international assortment of high-quality merchandise which is competitively priced. Continuously streamline the assortment based on best commercial practice, ensuring sufficiently high turnovers of stock items and avoiding slow moving and obsolete stock.

Evaluate and compare offers of suppliers with regard to price, quality, expiry dates, transport costs, delivery modalities, currencies and reliability of suppliers.

Perform other duties, as assigned.

Competencies and Expertise

Core Competencies(Competency Framework) Name Definition   Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.   Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.   Teamwork Actively contributes to achieving team results. Supports team decisions.   Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies Name Definition   Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.   Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.   Resilience Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Required Expertise Function Name Expertise Description       Administrative Support Data Management Accuracy in dealing with figures, identifying and recognizing differences among a variety of recurring situations.       General Services Inventory and Supply In-depth familiarity with the consumer goods market including a profound knowledge base about the respective assortment.       Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Advanced IT skills, including practical experience with MS Office, databases and ERP systems.       Procurement Services Procurement Thorough practical knowledge of procurement methods, tools and strategies as well as good knowledge of standard business administration principles.

Qualifications, Experience and Language skills

• Completed secondary education.
• Post-secondary education in the field of business administration, economics or a similar field is highly desirable.
• At least five years of relevant working experience in retail or wholesale procurement.
• Knowledge of German language will be an asset.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills testing to IAEA standard might be part of the selection process.

  Remuneration

  The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 57876 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
  

  General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce.
  • Recruitment will be on a LOCAL BASIS only.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

    Evaluation process

    • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
    • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

      Appointment information

      • Appointment is subject to a satisfactory medical report.
      • Staff members may be assigned to any location.
      • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.