DEADLINE FOR APPLICATIONS20 November 2024-23:59-GMT+05:00 Pakistan Standard Time (Karachi)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ABOUT JOB
Job Title: Business Support Assistant (Nutrition)
Grade: SC4
Type of contract: Service Contract
Duration: 12 Months
Duty Station: Karachi, Sindh
Date of Publication: 18th October 2024
Deadline of Application: 24th October 2024
This vacancy announcement is advertised internal to WFP for Pakistani nationals only.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
ORGANIZATIONAL CONTEXT:
This job is based in the Provincial Office, Karachi and the job holder will directly report and work under the supervision of Programme Policy Officer Nutrition under the overall guidance of Head of Provincial Office, WFP Sindh
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
JOB PURPOSE:
To deliver standard business support process of nutrition unit, particularly under the BISP Nashonuma Programme-activities in Province. The staff is required to actively support the BISP Project team for timely planning and delivery of RUSF and NFIs, commodity management and assist in other administrative tasks.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
10. Other related duties.
OTHER POST REQUIREMENTS (details to be determined by Post Managers):
The staff member will be primarily working for BISP Nashonuma programme for ensuring timely support to Provincial nutrition team for smooth running of the BISP Nashonuma and other nutrition operations in province and will;
1. Assist in timely coordination with the respective district’s coordinators, Programme Assistant, logs and NIS focal points (CP or Govt) to collect the information for preparation of monthly /bi-weekly plan.
2. Provide heads up to the team to ensure the timely action, replenishment of the NFIs, inventory management and reconciliation.
3. Assist in preparation of the budgets and finalization of invoices and to ensure the other administrative arrangements.
4. Assist in maintaining the unit records.
5. Assist in entry of the reports in COMET and preparation of the commodity release notes.
6. Assist the team in documentation related to the partnership agreements.
7. Development of quarterly and monthly distribution plans in close consultation with logs and supervisor for guidance on the development of call forwards for RUSF food from each district.
8. Assist on generation of the CRNs in comet system for approvals and timely food dispatches to the BISP Nashonuma Facilitation canters.
9. Keep logs, BISP Provincial and Country team apprised of the plans and keep close watch on the DSMR status on daily basis.
10. Staff will assist for timely development of the distribution reports and reconcile the data with logs team for tracking closing stocks, both at provincial warehouse and the CP/Govt District level BISP Nashonuma facilitation centres and further entry in comets.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education:
First level university degree in Nutrition, public health, or social sciences
Experience:
Minimum four years of work experience to provide business support in Nutrition or public health related activities/ programmes; preferably with UN or NGO’s.
Knowledge ,& Skills:
• Proficient in the use of office equipment and computer software packages such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
Language:
Fluency in both oral and written communication in English.
Knowledge of local language is highly desired.
HOW TO APPLY:
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted. WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
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REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.