Back Back Office Operations Officer

Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

At the International Service for Remunerations and Pensions (ISRP), we play a pivotal role in shaping remuneration and pension policies for International Civil Servants, ensuring the financial well-being of professionals across leading international organizations. Our work spans prestigious institutions like the OECD, NATO, the European Space Agency, the Council of Europe, and many others. We don’t just administer pensions—we also manage pension reserve funds, delivering trusted financial stewardship to global organizations.

The ISRP is administratively attached to the OECD.

The ISRP is looking for a Back Office Operations Officer to work within its Investment and Actuarial Services (IAS) Unit in the Back-office team. This is a key position for leading innovative automation projects, optimizing accounting processes, and enhancing data management systems for the pension funds of various entities. The selected candidate will be part of a dynamic, multicultural team of professionals working across disciplines, contributing to high-impact initiatives in a stimulating environment.

You are a self-driven, detail-oriented team player with strong project management skills and the ability to handle multiple priorities effectively. Your advanced knowledge of ERP systems (e.g., SAP or similar), proficiency in Excel, and accounting expertise will allow you to bring both technical and strategic value to our operations.

Job Description

Process Automation and file Structuring

• Lead the back-office automation project aimed at streamlining and modernizing workflows, particularly in accounting and investment data management.
• Review and restructure existing working files to ensure alignment with evolving operational needs and effective integration with systems such as SAP, Treasury Management Systems, and other financial tools.
• Drive the implementation of innovative solutions to increase efficiency in reconciliations, reporting, and routine tasks.

  Treasury and Fund Accounting

  • Contribute to the bookkeeping of accounting records for pension funds, including contributions, investment transactions, and benefit payments.
  • Ensure compliance with IPSAS standards while maintaining the accuracy and timeliness of financial records.

    Investment Accounting

    • Record and reconcile transactions related to the funds' investments in both public and private markets, including valuations, financial income, and fund purchases/sales.
    • Liaise with external providers and financial institutions to validate all reconciliations.

      Invoicing and Payments

      • Prepare and monitor invoices for asset management, custodian services, and other financial obligations.
      • Ensure timely payment processing and resolution of discrepancies.

        Qualifications

        Academic Background

        • A post-secondary education in accounting and/or finance or equivalent experience.
        • An accounting professional qualification (CPA, CIA, CA or equivalent) are strongly preferred.
        • Certification in project management (e.g., PMP, PRINCE2) would be an advantage.

          Professional Background

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • A minimum of three years’ experience in accounting/bookkeeping, preferably for pension funds or investment operations.
          • Proven track record in leading automation or process optimisation projects, preferably related to investment or pension fund operations.
          • Familiarity with investment vehicles such as UCITS and private market funds is a plus.

            Tools

            • Advanced proficiency in Excel, including financial modelling and data analysis.
            • Hands on experience with SAGE, SAP, or any Treasury Management System would be an asset.
            • Familiarity with data visualization tools (e.g., Power BI) is desirable.

              Core Competencies

              • OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
              • There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
              • To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

                Languages

                • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
                • Excellent (or very good/good) written and oral command in French would be a requirement.

                  Additional Information

                  Closing Date:

                • This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 03 January 2025 (CEST).

                  Contract Duration

                • Two-year fixed term appointment, with the possibility of renewal.

                  What the OECD offers

                • Depending on level of experience, monthly salary starts at 4 556.74 EUR, plus allowances based on eligibility, exempt of French income tax.
              • Click here to learn more about what we offer and why the OECD is a great place to work.
              • Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

                Salary Information

              • Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

                Selection Process

                For retained candidates, written tests/video-recorded interviews are foreseen as soon as possible and panel interviews are planned for as soon as possible.

                The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

                The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.