Back Awards, Partnership and Grants Writing Manager

JOB DESCRIPTION

Title

Awards, Partnership and Grants Writing Manager

Location

Ramallah/Gaza

Travel

Depending on duty station

Job Family and Grade

Technical Family , T5

Pre hire checks

This role is classified as requiring standard Enhanced Due Diligence

1. 
   Scope

   Department:

   Programs

   Reporting to:

   Country Director

   Direct reports:

   NA

   Budget responsibility:

   NA

   Relationship management

   Country Program, Regional Team, Global Team

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

   1. 
      Context

      About Relief International

      Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and wellbeing.

      Currently, RI is active in 15 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, occupied Palestinian territory (oPt), Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.

      RI includes the four corporate members of the RI Alliance: RI Inc., RI-UK, RI-France, and RI-Europe. Under our alliance agreement, we operate with a single, shared management structure.

      About our Country Program

      Relief International was operational in OPT starting in 2007, and after entering hibernation period in 2017, has recently reactivated its operations at the end of 2023. Relief International is actively working to respond to the current and evolving situation in both Gaza and the West Bank through both a direct implementation and partnership approach. Relief International’s programming in OPT follows Relief International’s global strategy with Health as a central focus with components linked to our work in Health through the sectors of WASH, Protection, Education and Livelihoods. The context in OPT is extremely dynamic and requires focus on nexus programming that brings together both humanitarian service delivery combined with systems strengthening and longer-term programming. Growing Relief International’s portfolio in oPT is paramount to respond to the immediate needs of vulnerable populations as well as establishing nexus programming. The Program Development Manager will play a key role, in coordination with key in-country and regional senior leadership, to ensure the successful development and implementation of Relief International strategy in country.

      Middle East Region

      RI operates in seven countries in the Middle East region: Iraq, Jordan, Lebanon, occupied Palestinian territory (oPt), Syria, Turkey and Yemen, with a focus on the four RI sector pillars: Health, Water, Sanitation, and Hygiene (WASH), Education, and Economic Opportunity. We employ more than 4,000 staff (direct and indirect) in the Middle East region and implement a range of humanitarian and development programs valued at approximately $70 million USD on an annual basis.

      1. 
         Job Profile

         RI seeks for an Awards, Partnership and Grants Writing Manager to support its program development efforts in oPt and to ensure proper awards management cycle. This position will be responsible for identifying new funding opportunities, develop partnerships with peer organizations (INGOs/local NGOs), write concept notes and proposals, and provide support to the Country Director in maintaining donor liaison to secure funding for new programs. Moreover, the Awards, Partnership and Grants Writing Manager will assist in all aspects of grant management, ensuring adherence to donor requirements and internal policies. S/he will collaborate with program teams and partners, providing support on grant compliance and contributing to the successful implementation of funded projects.

         This position demands a dynamic, proactive, and flexible individual with program design and development skills who is ready to provide substantive contributions and explore advancing their capacities to achieving results in a demanding and fast-paced environment.

         1. 
            Key Responsibilities

            Accountability and Complexity

            • Work closely with Country Office Teams to ensure highest quality of program development in coordination with relevant departments.
            • Coordination with internal (country, regional, global) and external stakeholders (Donors, local NGOs, INGOs, etc.).
            • Supports programmatic and budgetary monitoring, compliance with donors, and internal RI rules and regulations. Address unique compliance challenges, adapt to changing donor regulations, and develop innovative solutions to ensure successful grant implementation.
            • Coordinate with various departments (Programs, Technical Units, Finance, Operations) to ensure seamless grant management processes and effective communication.
            • Drive key Awards Management processes within the country program by working closely with the program/technical teams, Train and mentor staff on donor compliance, Awards management best practices, and partnership Due-diligence and management processes.

              Program Development and reporting

              • Search for new funding opportunities through a consultative approach to support decision-making on application process.
              • Use local information to regularly prepare, update and maintain an in-country donor engagement tracker and donor map
              • Support/lead partnership and consortium development with different organizations, agencies, and coordinate/lead the internal and external (donor) compliance requirements in relation to particular funding opportunities and ensure new programs are designed based on evidence and theories of change. Guide the grants team to conduct downstream due diligence as required
              • Lead in-country design workshops for funding opportunities
              • Write concept notes/proposals following donor guidelines for different programs in consultation with country office team, technical assistance department (TAD), and other units. Lead the development of all required annexes (budget, workplan, and all necessary donor requirements)
              • Provide administrative support (Go/no go memos, cost share memos, updating the country pipeline, etc.), record keeping and data management
              • Lead the timely submission of accurate and well-written donor reports, ensuring adherence to requirements and guidelines.

                Awards Management & Compliance

                • Provide expert guidance to program teams, support departments, and partners on donor and RI regulations, fostering a culture of compliance.
                • Assist the Management Team in fulfilling ad hoc requests from authorities, ensuring alignment with donor requirements and proposals.
                • Lead monthly GRM and BvA meetings to review progress, address challenges, and identify potential modifications.
                • Draft the preparation of modification requests for donors, ensuring compliance with guidelines and procedures.
                • Liaise with Regional Team: Coordinate with the Middle East regional team on all grant management matters, including submissions, agreements, and waivers.
                • Assist in preparing monthly management reports, portfolio reviews, and facilitate project implementation and lessons learned events.
                • Provide oversight, training, and guidance on RI's partnership framework, due diligence, and sub-awarding practices.
                • Support in facilitating donors different spot-check and verification missions, review management response and advise on donor special languages and precautions to mitigate potential risks .

                  Partnership Management

                  • Ensure partners are trained and follow RI’s policies and procedures for the project duration, upholding RI’s key policies and principles as a humanitarian organization.
                  • Ensure that RI Due-Diligence SOP, Tools and best practices are embedded and applied through the partnership cycle.
                  • Support development of partner organizational capacity assessments (OCA) by a multi-disciplinary team and follow up its implementation.
                  • Draft New partnership/sub-award agreements using RI’s standard templates and advise country office team on proper contracting modality for the different type of partnership engagements.
                  • Play a key role in term of being a prime point of contact for Gaza/ WB’s partner operation by addressing ad-hoc inquires, communication and conduct regular spot-checks, capacity building and verification visits if possible

                    Other Tasks

                    • Support ad hoc tasks assigned by the supervisor

                      Behavior and Conduct

                      • Ensure that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
                      • Acts with integrity and holds themselves accountable for being respectful, inclusive and professional.
                      • Reports any concerns.

                        Safeguarding

                        • Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
                        • Ensure all people who come into contact with Relief International are as safe as possible, consistent with RI’s safeguarding and protection policies
                        • Support and develop systems that create and maintain an environment that prevents sexual exploitation and abuse and promotes the implementation of the Code of Conduct and safeguarding policies.
                        • Work collaboratively with relevant functions to advocate for the inclusion of safeguarding activities and resources within program
                          1. 
                             Person Specification

                             Essential Criteria

                             • Master’s degree – International development or related field preferred but not required
                             • At least five years’ experience of working with an international NGO
                             • At least three years’ experience of working directly on program/proposal/business development in an international/local NGO
                             • Experience with EU (EC, ECHO, etc.), US Government (BHA, BPRM, other USAid entities) and UN Agencies funding.
                             • Comfort with multi-tasking, and willingness to work a flexible schedule to accommodate high-intensity, competing deadlines.
                             • Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgment and discipline
                             • Excellent oral and written communication skills in English
                             • Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines
                             • Independent but able to work with multiple teams in a coordinated one-team approach.
                             • Strong computer skills and experience with Microsoft Office applications, especially Word, Excel and Outlook, Box, Sharepoint, One Drive
                             • Demonstrated ability to follow instructions and carefully review work for accuracy

                               Desirable Criteria

                               • Understanding/experience in at least one of the key sectors of RI (Health, Nutrition, WASH, Education, and Economic Opportunity
                               • Experience with other donors and foundations
                                 1. 
                                    RI Values

                                    Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

                                    • Integrity
                                    • Adaptability
                                    • Collaboration
                                    • Inclusivity
                                    • Sustainability