Associate Operations Officer
Job Vacancy | Friday, January 17, 2025
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- Reference Number 250026 Position Level TL4 Department Pacific Department Division Office of the Director General, PARD Location Asian Development Bank Headquarters Date Posted Friday, January 17, 2025 Closing Date Friday, January 31, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position is assigned in the Office of the Director General (PAOD) within the Pacific Department (PARD). You will be based at our Headquarters in Manila, Philippines.
You will report to the designated International Staff.
Your Role:
As Associate Operations Officer in the Pacific Department, you will support the coordination of the department's human and financial resources requirements, undertake internal departmental communications, support the implementation of ADB-wide strategies and policies, and monitor and support the implementation of new human resource/administration initiatives.
You will:
- Coordinate, monitor, and support PARD’s human resources administration activities in ADB Headquarters and field offices which includes recruitment and selection, vacancy management, onboarding, promotion, transfer, redesignation, outposting and end of field office assignment, learning and development, performance management, benefits administration, resignation, and retirement, working closely with Budget, People and Management Systems Department (BPMSD).
Provide support and advice to PARD management and field office HR focal points on staff recruitment, selection and personnel administration, including drafting and/or reviewing staffing proposals, and job descriptions, and posting in ADB’s Career and Employment System. Support the development and implementation of PARD’s training program. Identify and monitor participation of PARD staff to relevant learning programs. Manage and monitor the implementation and allocation of PARD external training budget in coordination with the Office of the VPR2 and BPMSD’s Culture and Talent Division (BPCT). Monitor and ensure staff’s compliance in providing inputs to the Time Management System (TMS). Support the delivery of various engagement and rewards and recognition programs such as departmental townhall meetings, roundtable discussions, retreats, Bravo awards, and staff recreation activities. Gather data and provide analytical support for the preparation of the strategic departmental staffing plan and the annual workforce analysis. Analyze data for strategic staffing plan, provide recommendations for organizational development, and monitor the implementation of PARD’s staffing plans and institutional initiatives, strategies and policies. Provide data gathering, analytical, and preparation support for non-vacancy driven promotion exercises, including the coordination of level complement headroom with BPMSD’s Strategic Workforce Unit (SWU). Working with the supervisor, prepare PARD’s budget proposal, coordinate budget allocation with concerned field offices, monitor and report on budget utilization, and support the midyear budget review and propose adjustments, as needed. Coordinate with the Budget and Management Services Division (BPBM) on budget policies, procedures and systems; and maintain related databases and systems. Coordinate and support the preparation of funding utilization reports for the Australia- and New Zealand-ADB Pacific Partnership Facility fund. In coordination with BPMSD, provide data and analytical support in response to requests for PARD staffing statistics by the Board and Management. Contribute to the preparation of reports, briefing notes, and presentation materials on HR and budget matters. Ensure the adequacy of office spaces and continuity of administrative support by arranging temporary placements of staff who are on sick leave and maternity leave and staff temporarily staying in ADB headquarters. Support PARD’s knowledge management activities. Undertake activities and other analytical requirements as assigned and reflected in the incumbent’s workplan.
Qualifications
You will need:
Bachelor's degree in human resources, economics, business administration, or related fields, preferably with advanced training. At least 5 years of relevant professional experience. Demonstrated ability to understand and apply HR and budget policies, processes, and procedures, with a capacity to quickly learn and adapt to the specific frameworks of ADB. Ability to undertake background research and data analysis on difficult but well-defined tasks; collect and organize required data and information; and prepare notes, papers and sections of reports. Ability to analyze data and use databases. Strong understanding of organizational workflows and the ability to quickly learn and navigate the interactions between various work areas to achieve their purposes. Good analytical thinking with ability to make simple causal links, pro-and-con lists and analyses to reach a decision; and set priorities for tasks in order of importance. Ability to liaise and work effectively with staff in the department and colleagues throughout ADB. Excellent oral and written communication skills in English. Please refer to the link for ADB Competency Framework for grade TL4.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.
· Paid leave (including parental)
· Medical and health benefits
· Life and other insurance plans
· Staff development
· Retirement plan
· Housing and education allowance (if applicable)
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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