Hardship LevelC
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOB
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2024-04-01
Job Posting End DateMarch 6, 2024
Standard Job Description
Associate Finance Officer
Organizational Setting and Work Relationships
In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM's Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative.
The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR's monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR's rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions.
The incumbent may support the supervisor with the identification and management of risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
The incumbent may directly supervise national professional and general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure.
- Analyse, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets;
- Review and approve vouchers, including ABOD and project disbursements.
- Propose monthly cash requirements for the Office, and ensure adequate and timely replenishments of funds.
- Contribute to the preparation and processing of monthly accounts.
- Provide financial status reports to supervisors.
- Analyse and evaluate all financial reports produced on a regular basis.
- Maintain effective business relationships with local banks.
- Assist in ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
- Ensure that payments are effectuated by the monthly deadline.
- Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
- Conduct regular checks of petty cash and cash accounts.
- Perform project control functions, in the absence of a dedicated project control position.
- Participate in the physical verification of UNHCR's local property, plant and equipment (PPE) and inventories.
- Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
- In the absence of a senior finance position, ensure compliance with applicable financial rules, policies and procedures.
- In the absence of a senior finance position, certify country-level financial expenditure reports submitted to the regional office or Headquarters.
Regional financial services applicable to positions in the Regional Bureau only
- In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, assist with the implementation and management of regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc.
- Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures.
- In coordination with DFAM's Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills.
- In close liaison with DFAM's System Administration Section and other divisions as necessary, assist the provision and planning of activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR's financial policies and procedures in the region.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Accounting, Finance, Public or Business Administration, Economics
or other relevant field.
Certificates and/or Licenses
Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent).
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Good knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of 1 year of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Experience with financial modules of a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management.
Desirable
Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures.
Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
PM-Project Monitoring
DM-Data Collection and Analysis
EL-Monitoring and Evaluation
FI-Financial Accounting - Modified cash-based accounting as per international standards
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The Associate Finance Officer is the Head of the Admin/Finance Unit in the Branch Office. He/she reports directly to the Representative. The candidate shall have a demonstrated experience in leading sizeable teams and creating cohesion among diverse teams. Proactiveness, multi-tasking, ability to adapt easily to different operational changes and shift in priorities, with excellent communication skills are of great importance. Hands-on knowledge and work experience with Cloud ERP, COMPASS as well as understanding of WORKDAY are an asset. The incumbent will oversee, guide, provide advice to management regarding the implementation of financial policies and procedures and ensure application of finance-related policies, instructions and procedures. He/she will perform financial management and control related to Cash-Based Interventions in adherence to financial.
Given the supervisory roles over admin, finance, HR, ICT units as well as the role to exercise in overseeing supply chain activities, demonstrated experience in the similar operational context, overseeing the aforementioned functional streams, is an asset. While functional clearance for the role of Associate Finance Officer is a requirement, the candidate shall also demonstrate knowledge of the financial rules and policies, including at the transactional level to ensure streamlining of the existing processes, as well as good familiarity and experience in administering/implementing Human Resources policies and frameworks in respect of both staff as well as affiliate workforce.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
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,
Operational context
Additional Qualifications
SkillsDM-Data Collection and Analysis, EL-Monitoring and Evaluation, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accounting - Modified cash-based accounting as per international standards, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), PM-Project Monitoring
EducationBachelor of Arts (BA): Accounting, Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Finance, Bachelor of Arts (BA): Public Professions
CertificationsAccounting - Other, Auditing - Other, Financial Management - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position requires Functional Clearance