UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
VACANCY ANNOUNCEMENT (RE-ADVERTISEMENT)
Iraq Operation
Vacancy Notice No. IRQ/ERB/FTA/2021/009
Female candidates are strongly encouraged to apply
Title of Post
Assistant Fleet Management Officer
Category/grade
National Professional, NOA
Post Number 10034440
Type of contract Fixed-Term Appointment
Location Erbil, Iraq
Date of Issue
21 June 2021
Effective date of assignment
As soon as possible
Closing Date 04 July 2021
ORGANIZATIONAL SETTING, WORK RELATIONSHIPS and OPERATIONAL CONTEXT:
The Assistant Fleet Management Officer coordinates and supervises activities related to fleet management in
the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost
effectiveness and efficiency and professionalism in the management of the fleet.
The Operation in Iraq maintains well over 400 vehicles in the country. A large number of these vehicles are
deployed for the use of its partners under Right of Use (ROU) agreement in different Governorates of the
country. The main task of this position would require him/her to be fully knowledgeable on the numbers,
locations, and condition of each vehicle at all times. Details of the work will include maintaining individual
records of these vehicles with up to date information on their conditions, fuel consumption, repair and
maintenance and so on in close coordination and consultation with Global Fleet Management (GFM), and
the Supply Officer, disposal action and providing regular reports to Senior Managers and all stakeholders to
facilitate their informed decision making.
The Operation’s current fleet composition includes light and heavy as well as armoured vehicles. The
Responsibility to maintain the whole fleet ensuring the vehicles are sent to regular servicing, repaired as and
when needed, arranging replacement spare parts through the Supply Unit/GFM, analysing vehicle data and
producing regular reports fully lies with this position.
The incumbent of this position will require to possess good communication and coordination skills, both
within UNHCR, its partners and other external parties such as Government interlocutors and commercial
entities. Previous fleet management experience with large national/international organizations and expertise
in analysing data/information coupled with excellent presentation skills are desirable for this position.
In addition to the above specification duties and responsibilities related to fleet management, the incumbent
of this position will also be required, from time to time, to assist the Supply Unit in conducting procurement
activities in areas that are not directly related to the vehicle fleet. This will include, drafting tender
documents, inviting quotations, conducting market surveys, conducting financial evaluation and preparing
recommendations for contract award, placing purchase orders and following through and concluding the
order process.
The incumbent of this position may be required to supervise some general service and clerical staff. The
position will require relevant experience with an international organization, preferred with UN/UNHCR or
international commercial transportation firm and having experience working in general logistics, including
warehousing, transportation, customs clearance and procurement is considered an asset.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They
do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes
the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well
as relevant accountability frameworks. In addition, staff members are required to discharge their
responsibilities in a manner consistent with the core, functional, cross-functional and managerial
competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties:
Analyse the existing fleet (with Peak-of-Peak method) and ensure that it is optimally aligned with the
operational needs for delivery of protection and assistance to persons of concern (POC). Provide indepth
analysis periodically.
Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a
pool or allocation system.
Act as focal person in vehicles ordering in conjunction with key stakeholders in terms of quantities and
fleet composition.
Work with key counterparts in receiving, distributing, tracking of vehicles, accident, and incident
reporting and schedule vehicles for service.
Maintain an updated inventory of all UNHCR vehicles and work closely with Asset Management
colleagues assist in consolidating vehicles for disposal and processing disposal procedures with relevant
Government authorities.
Assess technical capacity of local commercial electro-mechanical workshops or service providers for
vehicle servicing and repair. Participate in market surveys for identification of suitable 3rd party
logistics service providers including those of both light and heavy vehicles for rental and manage their
performance.
Perform regular spot checks in workshops to check the quality of work and that work is carried
according to invoice/s.
Check the status of maintenance and repair works on vehicles. Provide recommendation for acquisition,
maintenance and replacement of fleet assets and parts.
Identify and recommend fleet management key performance indicators relevant for the country
operation.
Monitor the quality and accuracy of and regularly update fleet data (mileage, fuel consumption, M/R
data) in relevant business systems for all vehicles within the AoR. Compile and regularly analyse
statistical information, identify trends and developments in fleet related matters, prepare reports on
mileage, fuel consumption etc., assisting decision making.
Regularly monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for
vehicles within the AoR.
Prepare regular briefings and progress reports on challenges and lessons learnt.
Perform other related duties as required.
Essential Minimum Qualifications and Experience:
1-year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no
experience with Doctorate degree.
2-Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel, MS Office
skills.
3-Knowledge of English, Arabic, and Kurdish Languages.
Desirable Qualifications & Competencies:
Having degree in Mechanical Engineering, Logistics, Supply Chain, Fleet Management or other
relevant fields.
Certificates and/or Licenses in HCR Supply Chain Learning Programme, CIPS or Logistics training.
Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset.
Experience and knowledge in fleet and asset management and procurement.
Functional Skills:
SC-Supply Planning
SC-Fleet Management
SC-HCR Global Fleet Management Vehicle Insurance scheme
DV-Vehicle Management
CO-Cross-cultural communication
DV-Basic Vehicle Mechanical skills
Required Competencies:
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Empowering and Building Trust
Judgement and Decision Making
Cross-Functional Competencies
Analytical Thinking
Planning and Organizing
Stakeholder Management
Eligibility:
Internal candidates (Group 1):
Interested staff members should consult the Administrative Instruction on Recruitment and Assignments of
Locally Recruited Staff (RALS) (UNHCR/AI/2020/1/REV.2 dated 16 March 2021). If you have questions
regarding your eligibility, you may also contact the HR Unit.
Group 1: Comprises current NPO staff members holding an indefinite or fixed-term appointment are
eligible to apply to advertised positions in the NPO category at their personal grade and one grade below or
above.
External candidates: All other candidates are eligible to apply to positions in the NPO category as external
candidates, including GS staff members holding a university degree and fulfilling eligibility requirements,
regardless of grade or length of service, who may apply to any vacant NPO position in their country of assignment for which they qualify. External candidates must meet the essential minimum requirements of
the position. For National Professional Category, eligible candidates must be national of the country.
Remuneration:
A competitive compensation and benefits package is offered. For information on UN salaries, allowances
and benefits, please visit the portal of the International Civil Service Commission at: https://icsc.un.org/
This vacancy is archived.