Back Amazon Coordination Unit - General Administration Consultant – RPA Support

Location: Washington DC, United States

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Amazon Coordination Unit (ACU) is looking for a highly motivated professional to work as a general administration consultant. The main scope of the consultant work will be to provide support in the areas of process of contracts and payments, general administration, budget, finance, and general coordination related to ACU operations, such as loans and technical cooperation’s, among others.

You will work in the Amazon Coordination Unit, in the context of the Regional Program \"Amazonia Forever\". This team facilitates the implementation of the Amazonia Forever Program through proactive and strategic coordination and the building of strong alliances and relationships, in close collaboration with the IDB Group's operational areas, with special attention to cross-cutting issues of fundamental importance for achieving results through the Amazon Coordination Unit.

What you’ll do:

• Assist in the hiring of Complementary Workforce (CW) by processing contracts in Service Now and following-up on each contract request from beginning to end.
• Prepare and maintain payment schedules for individual consultants and consulting firm contracts and follow closely to ensure contracts are fully executed before their expiration dates.
• Create and allocate payment requests of non-PO invoices in Convergence and SAP systems. Follow-up on each payment request until disbursement making necessary corrections when needed.
• Provides support in the budget planning, monitoring, and execution activities including expense recording, accruals, reclassifications and contracting or procurement activities, ensuring accuracy and quality control of data and preparing related reports, as necessary.
• Process technical cooperations related transactions in Convergence as needed.
• Collaborate in the coordination, preparation, and development of special projects and initiatives needed for the Unit.
• Follow-up on matters pending action and independently handles and expedites routine information requests.
• Organize and maintain an updated database, documents, computer office files and reference materials using Bank systems and tools.
• The aforementioned activities are part of the position's main responsibilities; however, they do not exclude additional activities that may be necessary for completing tasks.

  What you'll need:

  • Education: Bachelor’s degree or equivalent in Accounting, Business Administration, Computer Science, Finance, or relevant field.
  • Experience: You have between 2 to 4 years of relevant professional experience.
  • Languages: Knowledge of English and one of the other Bank official languages (Spanish, French or Portuguese) is required.

    Key skills:

    • Learn continuously.
    • Collaborate and share knowledge.
    • Focus on clients.
    • Communicate and influence.
    • Innovate and try new things.

      Requirements:

      • Citizenship: You are a citizen of one of our 48-member countries.
      • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

        Type of contract and duration:

        • Type of contract: International Consultant Full-Time
        • Length of contract: 12 months with possible extension

          What we offer

          The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • A competitive compensation packages.
          • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
          • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
          • Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
          • We offer assistance with relocation and visa applications for you and your family when it applies.
          • Hybrid and flexible work schedules.
          • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
          • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
          • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

            Our culture

            At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

            Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

            We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

            Our Human Resources Team reviews carefully every application.

            About the IDB Group

            The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

            About IDB

            We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

            Follow us:

            https://www.linkedin.com/company/inter-american-development-bank/

            https://www.facebook.com/IADB.org

            https://twitter.com/the_IDB Additional Information

            • External Opening Date: Jul 30, 2024
            • External Closing Date: Aug 7, 2024
            • External Contact Email: hrsc@iadb.org
            • External Contact Name: HR Service Center
            • Job Field: Technical Support