VA ID: 2084 Grade Level: P-3 Division: Office of the Executive Secretary Section: Quality Management and Performance Monitoring Section Unit: Type of Appointment: Consultancy Appointment Date of Issuance: 20 August 2024 Deadline for Applications: 16 September 2024 Vacancy Reference: VACOES-2084-2024 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
*Applicants encountering problems with the recruitment platform due to their location should contact jobs@ctbto.org and provide details of the error message received.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the Quality Management and Performance Monitoring (QMPM) Section under the Office of the Executive Secretary.
Reporting Lines
Under the supervision of the Chief, QMPM, to:
Duties and Responsibilities
- Identify and document all the functionalities currently implemented in Alfresco, including any custom features. Understand and report on how these features are utilized within the organization;
- Explore the corresponding features and functionalities available in SharePoint and determine if SharePoint provides built-in capabilities or if custom developments are required to replicate the current Alfresco DMS features;
- Evaluate the feasibility of replicating these customizations in SharePoint;
- Ensure all documents, metadata and associated content (e.g., version history, created and modified details, etc.) can be accurately transferred to SharePoint. Conduct a risk analysis and report any potential issues;
- Prepare and deliver a presentation describing the key findings of the analysis;
- Draft and present a comprehensive report on the results of the analysis detailed above including, inter alia, a proposal of a roadmap for the migration, a description of the required processes and the risk analysis of the migration, including system compatibility issues;
- Perform other duties as assigned.
Education
- University degree in Computer Science, Information Technology or a related field;
Work Experience and Qualifications
- At least five (5) years of relevant experience in the IT infrastructure area, including Cloud systems;
- In-depth technical knowledge of Alfresco, as well as in-depth technical knowledge of cloud solutions in an enterprise IT environment. e.g. Microsoft Office 365 (Teams, SharePoint) with proven track record of successfully migrating and implementing cloud-based solutions;
- Experience with an enterprise documentation management system/platform, such as Alfresco, is essential;
- Experience in drafting technical documents is essential;
- Knowledge of Quality Management Systems with particular emphasis on documentation and process evaluation, is desirable;
- General knowledge of the PTS QMS is an asset.
Languages
- Excellent written and oral communication skills in English are essential;
- Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
- Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
- Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
- Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
- Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
- Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
- Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
- Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
- Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
- Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm).
Duration of contract:
This consultancy assignment is for a maximum duration of 40 working days (to be completed between October to December 2024).
Additional Information
- All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
- Incomplete applications and submissions of employment history in formats other than the CTBTO Employment Information Form will not be considered.
- The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.
- Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
- The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
- Candidates under serious consideration for selection will be subject to a reference-checking process.