Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The overall objective of the Upland Rural Development Project (URDP) is to enhance the welfare and socio-economic resilience of small farmers in highlands. This objective can be attained by making the use of natural resources sustainable and improving the resilience and economic opportunities of poor people in rural areas based on farms and agribusinesses linked to more profitable economic clusters. The key strategy of the Project includes developing rural production, encouraging sustainable use of soil and water, and enhancing the adaptation capacity of smallholding farmers to climate change. This strategy depends on two basic complementary outcomes (outputs): (i) Development of critical agribusinesses through better natural resource management and high added value for rural transformation by using an economic clustering approach, (ii) Enhancing access of small farmers to financial services by strengthening special financial resources. At the first stage, the Project will be implemented in the Eastern Mediterranean (Adana, Mersin, Osmaniye) and the Western Black Sea (Bartın, Kastamonu, Sinop) regions targeting 45 districts and 30,000 households. At the second stage of the programme, the inclusion of additional provinces will be evaluated by IFAD depending on the successful implementation of first phase. Quantitatively URDP’s two phases are expected to benefit about 60,000 households, or 294,000 beneficiaries. URDP beneficiaries are divided into three main categories: (i) economically active poor households, (ii) economically active households with upsides, and (iii) contributors to rural development and clustering investments. URDP has three components: (i) Clustering for Flexible Rural Transformation, (ii) Inclusive Rural Finance, (iii) Project Management. URDP is jointly funded by Government of Turkey and International Fund for Agricultural Development (IFAD). The Ministry of Agriculture and Forestry (MoAF) has the overall responsibility for the management and implementation of URDP. UNDP’s role is to support the project in arranging the flow of funds in line with official request of MoAF, DocuSign Envelope ID: 0AA96099-F308-4019-8C90-1F2DC905B4BA 2 recruitment of project staff, contracting of technical assistance, accounting, auditing and assistance in procurement of goods, civil works and services in compliance with IFAD rules. The Project will be supervised by IFAD (Financier). Duties and Responsibilities Under the supervision of UNDP and guidance of the Head of Department of Survey and Projects (DSP) of General Directorate of Agrarian Reform, the Provincial Coordinator, and in coordination with the Regional Project Management Units (RPMU) and/ Provincial Project Management Units (PPMU), the Procurement Assistant (PAS) will perform the following duties in accordance with UNDP and IFAD policy and procedures, including procurement regulation but not limited to: Ensures administration and implementation of the operational strategies focusing on achievement of the following results:
Full compliance of procurement activities with IFAD, MoAF, UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system; Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with CPMU and PPMUs and UNDP. Assist procurement processes for NIM project focusing on achievement of the following results: Support to preparation of procurement plans for the project and their implementation monitoring; Organization of procurement processes including preparation and conduct of RFQs, receipt of quotations, bids and their evaluation according to project Procurement Plan. In full compliance with UNDP rules and regulations; Prepare, review, revise and amend as appropriate the procurement processes; Assist the PPMU/CPMU to set up and maintain an effective monitoring and recording system on procurement; Assist in preparation, implementation, monitoring of Annual Work Plan and Budget (AWPB) and Procurement Plans; Support to develop periodic procurement plans in accordance with the approved AWPBs; Flag and provide justification for possible deviations from procurement plans and action; Conduct or monitor market research for all procurement at CPMU and PPMUs; Develop / approve / finalize the technical specifications and/or Term of References (ToRs) for all procurement with the assistance of FSTs, PPMU PFOs and Marketing Advisory Services; Procurement of all goods, services within ceilings predicated by the Loan Agreement in the line with UNDP/IFAD regulations; Assist in ensuring contract management effectively through keeping up to date records; Prepare Contract Monitoring Forms; Maintain register of suppliers and contractors; Assist in inspection and acceptance processes for the procured goods, works and services in line with the standing procurement rules and regulations, delivering the related items; Ensuring compliance with the gender strategy of project in all aspects of procurement; Provide support to the bidding and contracting processes and contracts management including but not limited to: Performance monitoring; Temporary and final acceptance of goods services and works; Preparation and submission of payment requests to GDAR/MoAF.Ensures organization of logistical and travel services focusing on achievement of the following results:
Organization of travel including purchase of tickets, DSA calculation, conference facilities arrangements; when necessary; Review of travel authorizations, documentation, payments.Ensures effective administrative and financial control in the office, focusing on achievement of the following results:
Implementation of the control mechanism for administrative services, maintenance of administrative control records such as commitments and expenditures; Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations; Assistance in the preparation of budget, audit and other reports; Review of data integrity in the database, control programme.Ensures proper control of Project Assets focusing on achievement of the following results
Set up assets management in the project, provide timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items; Coordination of the provision of reliable and quality office supplies; Implementation of Inventory and physical verification control in the projects; Support “Central Project Management Unit” in applying for and negotiating the Project’s annual budgets within MoAF; Ensure timely provision of inputs for reporting of project activities and support for developing and maintaining the Project Management Information System (MIS); Any other task assigned by the project as per requirements.Institutional Arrangement
Administrative/Procurement Assistants will report to the Regional Coordinator. Competencies Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Learning and sharing knowledge and encourage the learning of others Informed and transparent decision making Functional Competencies Knowledge of project cycle management Demonstrates strong administration and facilitation skills Promotes team work, contributes towards building team consensus Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Good teamwork skills Demonstrates openness to change and ability to manage complexities Remains calm, in control and good humored, even under pressure Development and Operational Effectiveness Ability to assist in formulation, implementation, monitoring of procurement and financial processes Ability to formulate and assist in preparation of budgets Ability to implement new systems and affect staff behavioral/attitudinal change Required Skills and Experience Education: Secondary Education. Bachelor’s degree in Agricultural Economics, Economics, Business Administration, Public Finance, or related discipline relevant to the Development Project experience would be desired. Experience: 4 years of relevant experience in procurement with internationally funded projects. Alternatively, if in possession of Bachelor’s degree, one (1) years of relevant work experience would be required. Prior experience in international organizations (including but not limited to EC, UN Agencies etc.), in rural development projects, programmes and/or initiatives Possession of internationally recognized project cycle-management certification would be an asset.Language
Moderate level of English (written and spoken).Travel:
Travel for work outside the country of duty station will be in economy class for NPSA holders, regardless of travel time. Travel arrangements shall follow the regular procedures as established for corporate travel, and are to comply with provisions of the Security Clearance policy.
For official travels, Daily Substance Allowance (DSA) will be applied as per the details in the related Project Document.The following documents shall be required from the applicants:
a) Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers. b) A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position. c) Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials. Disclaimer Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.This vacancy is archived.