Back Administrative Support Consultant for the Executive Secretariat of the Sanctions Committee SRE/SNC

Post of duty: Washington DC, United States

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Sanctions Committee is the second and final instance of the IDB Group’s anti-corruption adjudicative process, which deliberates on appeals against sanctions issued by the Sanctions Officer. The Sanctions Committee Secretariat is responsible for directing procedures, coordinating actions and providing general support in the adjudication of cases presented to the Sanctions Committee. This Secretariat has a leadership role in the management of the Sanctions Committee’s activities, requiring a high level of technical expertise and the provision of input to resolve complex technical problems in this area.

We are looking for a detailed-oriented and energetic Administrative Support Consultant. In this position, you will provide office management support services to the Sanctions Committee Secretariat under the supervision of the Executive Secretary.

What you’ll do:

• Help with all administrative tasks such as processing payments to consultants and members of the Sanctions Committee and coordinating and organizing internal and external meetings.
• Make purchase plans for office supplies and take regular stock of inventory.
• Keep all supporting documentation related to costs and expenses.
• Keep updated the physical and electronic archives curated by the Secretariat, such as the Case Management System.
• Handle all logistical and administrative tasks related to issuing decisions, (such as ensuring the consistency of prepared documents, making copies for each appellant, preparing folders and labels, verifying addresses, arranging courier services, and tracking documents shipments to ensure timely delivery.
• Prepare memos and other basic communications for the Sanctions Committee and the Sanctions Committee Secretariat.
• Prepare all administrative tasks for travel or missions, including managing hotel and tickets reservations, visa requirements and Travel Authorizations.
• Support and organize internal and external meetings, performing tasks such as preparing the agenda, drafting minutes, and monitoring agreed actions.
• Provide support for the preparation and logistical planning of a wide variety of meetings and events, including conferences in Washington DC and/or overseas, workshops, seminars, etc.
• Undertake other tasks and ad-hoc assignments, as assigned by the Executive Secretary.

  What you'll need

  • Education: Technical studies or associate degree or equivalent in Administration, Administrative Assistant, Accounting, Law, or related fields.
  • Experience: At least 2 years but less than 5 years of relevant professional experience.
  • Languages: Proficiency in Spanish or English, spoken and written, is required. Both languages knowledge is preferable.

    Key skills:

    • Learn continuously.
    • Collaborate and share knowledge.
    • Focus on clients.
    • Communicate and influence.
    • Innovate and try new things.

      Requirements:

      • Citizenship: You are a citizen of one of our 48-member countries.
      • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

        Type of contract and duration:

        • Type of contract: International Consultant Full-Time.
        • Length of contract: 18 months.
        • Work Location: On site.

          What we offer

          The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

          • A competitive compensation packages.
          • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
          • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
          • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
          • We offer assistance with relocation and visa applications for you and your family when it applies.
          • Hybrid and flexible work schedules.
          • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
          • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
          • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

            Our culture

            📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

            ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

            At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

            Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

            We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

            Our Human Resources Team reviews carefully every application.

            About the IDB Group

            The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

            About IDB

            We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

            Follow us:

            https://www.linkedin.com/company/inter-american-development-bank/

            https://www.facebook.com/IADB.org

            https://twitter.com/the_IDB Additional Information

            • External Opening Date: Jun 28, 2024
            • External Closing Date: Jul 12, 2024
            • External Contact Email: hrsc@iadb.org
            • External Contact Name: HR Service Center
            • Job Field: Technical Support