Back ADMINISTRATIVE OFFICER

Org. Setting and ReportingThe Regional Administrative Officer (RAO) position is located in the United Nations Assistance Mission in Afghanistan (UNAMA), Jalalabad Field Office. The RAO will cover the sector field offices in Sector Central/East (Jalalabad, Bamyan, Gardez and Kabul) and will report directly to the Chief of Operations and Resource Management (CORM). ResponsibilitiesWithin delegated authority, the RAO will be responsible for the following duties at Sector level: - As the senior most representative of Mission Support, acts as adviser on management matters pertaining to human resources, budgeting, financial, logistical and general administration; - As directed, develops, prepares and monitors work plans, strategies and assigned programme areas for the administrative activities of the Sector and assists in securing the required human and financial resources; - In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Sector components; - Supervise the smooth functioning of Asset Management, Communications and IT, Transport, Facilities Management, Air Operations, Medical/Welfare, Supply Chain and logistical management in all the offices in the Sector; - Responsible for the daily management of outsourced contractor staff providing services in the areas of Generator maintenance and repair, minor engineering works, janitorial services; - Certifies mission expenditure using sub-delegation of authority granted by the UN Controller and reports on administrative, logistical and financial matters accordingly; - Drafts guidelines, reports and correspondence on a wide range of issues for the Chief Operations and Resource Management (CORM) and ensures adherence to relevant UN rules, regulations and policies; - Assists in the supervision of Air Safety matters in the Sector as well as coordination of Security operations in the Area of Responsibility; - Supports the Office of the Chief of Mission Support (CMS) in liaising with the Offices of the SRSG, DSRSGs and Chief of Staff, as well as Chiefs of Service and Sections on administrative issues/activities; - Liaises with local authorities, UN Agencies Funds and Programmes (AFPs) and/or other parties on behalf of Mission Support; - Represents the Mission Support Sections/Units at regular meetings with other UN AFPs as requested; - Monitors implementation of Audit/Board of Inquiry recommendations; - Reviews audit observations submitted and drafts appropriate responses in consultation with the CORM or CMS; - Receives bids on behalf of the Procurement Unit and for submission to the Procurement Unit; - Drafts responses to correspondence required from the Office of the CMS on administrative/policy documents; - Provides advice and assists supervisors in areas of problem solving, dealing with ad hoc issues that arise; - Undertakes tasks and special projects such as Security/Evacuation Plan, welfare activities etc; - May represent the CORM or CMS in various standing Boards and Committees such as the Property Survey Board, Claims Review Board and may act as a member of the Local Committee on Contracts; - Undertakes evaluation of support provided by Mission Support to the various parts of the Sector; - Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. - Ensures that requirements and background information used for data analysis are documented. - Acts as back-up to the Regional Administrative Officers for the other sectors as required. - Performs other duties as assigned. CompetenciesPROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Hands on experience with UN administrative/financial policies and practice is an asset, shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Technical training in general administration, field operations and logistics support or another relevant field is desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific QualificationNot available. Work ExperienceAt least twelve (12) years of progressively responsible experience in human resources, budget, finance, or general administration and field operations support is required. Experience in handling complex organizational issues at the international level is desirable. Experience in data analytics or related area is desirable. UN field mission experience is desirable. LanguagesNot available. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• This position is temporarily available until 31 December 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.