Background Information - Job-specific
Austria Multi-Country Office (AUMCO)
The Austria Multi-Country Office (AUMCO) is part of the UNOPS Europe and Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:
Infrastructure Procurement Project Management (full service, back on track) HR and Transactional Services Grants Management Technical and Advisory Services
UNOPS Pristina Office
UNOPS Pristina Office is part of the UNOPS Austria Multi Country Office in Vienna. UNOPS presence in Pristina was established in 1999 to support the Kosovo* Government and other partners achieve their development, peace and security goals and aims to contribute to the achievement of UN-SDG Agenda 2030 and the Paris Agreement through projects and tailored interventions by providing a broad spectrum of services, including sustainable project management, procurement and HR Services.
* All references to Kosovo are made in the context of UNSCR 1244. Functional Responsibilities
Summary of functions:
Logistics Management (60%) Travel/Transport Management (30%) Operational Support (5%) Knowledge Management (5%)
Logistics Management:
Assist the project team in updating Logistics Plans for the procurement projects and support the implementing of the plans. Be responsible for liaison and follow up with the suppliers in order to timely delivery of equipment/ goods as agreed in the UNOPS Purchase Order (PO). Liaison with the UNOPS Procurement Team and provide routine support in different steps of procurement. In consultation with the project team, make sure that the suppliers rightly & timely do the transportation, maintenance and safe & secure storage of all equipment. Liaise with contractors, suppliers, and partners to ensure that delivery schedules are adhered to and that equipment reaches its destination safely and on time.
Travel/Transport Management:
Coordinate and process travel requests as required for onward approval by the Support Services Senior Manager /Country Manager Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption. Prompt reporting and investigation of vehicle accidents, damage, loss of theft. Any issue with the vehicle management is reported in a timely manner.
Operational support:
Support the project team in organizing all payments related documents in a timely manner. All POs issued to the suppliers are recorded, followed up and reported with progress status in a timely manner.
Knowledge Management:
Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects. Sound contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements
Education:
High School Diploma with three years relevant experience is required. A First-level University degree (Bachelors or equivalent) preferably in Logistics, Business Administration, Project Management, Social Sciences or related fields or a Diploma preferably in management, Logistic management, transport or related fields is an advantage and may substitute relevant experience.
Certification:
Possession of valid Driver’s license is required.
Work Experience:
A minimum of 3 years of relevant professional experience is required for this role. A first University degree (BA) is an asset and may substitute for 3 years of professional experience Relevant experience is defined as experience in Logistics and/or Administration & Finance, and/ or Procurement. Good computer skills, including MS Word and Excel is required; Experience in driving and travel management is required; Experience of ERP systems is desired.
Language Requirements:
Fluency in English and Albanian is required (must be able to effectively communicate in both oral and written) Fluency in Serbian is an asset
Contract type, level and duration
Contract type: ICA Contract level: Local ICA Support - 3 (ICS-3) Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.