Grade: G4
Vacancy no.: DC/BANGKOK/GS/2023/13
Publication date: 13 December 2023
Application deadline (midnight Bangkok time): 26 December 2023
Job ID: 11425
Department: RO-Asia and the Pacific
Organization Unit: RO-Asia and the Pacific
Location: Bangkok
Contract type: Fixed Term
Contract duration: One yeare (with possibility of renewal)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is Baht597,756 yearly.
The ILC in 2022 adopted the Resolution to add a safe and healthy working environment to the Fundamental Principle and Right at Work and upgraded C155 and C187 as fundamental Conventions. ILO Member States, regardless of their level of economic development, commit to respect and promote the principles and rights set out by the ILO Declaration on Fundamental Principles and Rights at Work, whether or not they have ratified the relevant Conventions.
Neither C155 nor C187 was ratified by Cambodia. Under the Japan partnership programme (the Programme) “Enhancing Occupational Safety and Health (OSH) Standards in the Construction Sector in Cambodia, 2017-2022”, a comparative study on Cambodia’s governance, policy and legal framework on OSH and the International Labour Standards was carried out. The study showed the needs to facilitate the development of national OSH system in line with C155 and C187. In addition, updating the National OSH Master plan has currently been in the progress with the Programme’s technical assistance. In order to complete this ongoing work for ensuring and promoting safe and healthy working environment in Cambodia, continuous support should be required technically and financially.
While Thailand ratified C187 in 2016, noting the Government’s first report as well as its report submitted in 2019 on C187, the ILO Committee of Experts provided several comments, among others, on consideration given to the ratification of C155 and follow-up to the 2nd National Master Plan on OSH and the Environment (2017–21).
Furthermore, the region faces a challenge in tackling emerging OSH risks against health and wellbeing of workers including mental health in the process of human-centred recovery from the COVID-19 pandemic. Psychosocial factors such as extensive workload and long working hours, job insecurity, isolation or violence and harassment may lead to negative physical and mental health outcomes. It should be properly addressed as one of the priority areas in the updated national OSH programmes.
Based on this background, the proposed project has two immediate objectives, namely, 1) the development of national OSH system in a continuous manner through the implementation of updated national OSH programmes; and 2) capacity enhancement in addressing emerging OSH risks and their control measures in post-pandemic workplaces with particular focus on mental health and well-being in target countries (Cambodia and Thailand).
The Thailand Component comprises implementation of 2nd National OSH Master Plan, research on mental health, awareness raising and capacity building event on mental health at work and use of awareness tools on mental health at work.
Within the policy and procedural requirements established by the ILO and the project “Promotion of a safe and healthy working environment as Fundamental Principle and Right at Work through application of Fundamental conventions in Cambodia and Thailand”, the incumbent will be responsible for supporting all the financial and administrative aspects of the project. The incumbent will promote ILO policies in the project-related technical areas and work in an efficient, effective and client-oriented manner to support the effective implementation of the project. The incumbent performs at a fully operational level, requiring correct application of related, rules, regulations, policies, procedures and guidelines.
Reporting lines:
The project will be managed by the ILO Regional Office for Asia and the Pacific (ROAP). The Administrative Assistant will be based in Bangkok, Thailand. The Administrative Assistant will work under overall guidance of the Director of the ILO Decent Work Technical Support Team for East and Southeast Asia and the Country Office for Thailand, Cambodia and Lao PDR (DWT/CO-Bangkok). The incumbent reports to the Chief Technical Advisor and Coordinator of the ILO-Japan Partnership Programme based in the Regional Office for Asia and the Pacific (ROAP). The incumbent will work in close collaboration with other team members from the ILO/Japan Multi-bilateral Programme. The incumbent will receive guidance from the Senior Programme Officer for Thailand and Lao PDR of CO-Bangkok and the National Project Coordinator.
1. Provide administrative support to the ILO/Japan Multi-bilateral Programme and ILO/Japan Fund for Building Social Safety Nets in Asia and the Pacific, especially activities undertaken by the National Project Coordinator and other implementing partners, prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
2. Draft correspondence, meeting minutes, memoranda and reports on financial and administrative matters in accordance with standard office procedures.
3. Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops and meetings.
4. Assist the National Project Coordinator in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
5. In coordination with the NPC, maintain an overview of the financial situation of the project to ensure that timely administrative support is provided in general and particular areas.
6. Assist the National Project Coordinator in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance-related briefing materials for the Programme Manager for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support for the preparation and submission thereof.
7. Liaise with finance and admin offers/ assistants in HQ and project countries in relation to the admin and finance matter as necessary and as appropriate.
8. Provide interpretation, translation and proofreading.
9. Perform other duties as may be assigned by the National Project Coordinator.
Completion of secondary education. University degree in the relevant field as an asset.
Minimum three of four years of progressively responsible administrative work, and some training in an administrative field. Proven experience of supporting implementation of development cooperation projects and working effectively with government bodies and other social partners in charge of policy making and with development partners would be an asset. Previous working experience in the UN with a similar function would be an asset.
Excellent command of English and the local language.
• Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures.
• Ability to work with MS Word, Excel, Powerpoint, spread sheet, web-browser, as well as other computer software packages required for the work. Familiarity with the IRIS system is a plus.
• Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Ability to prepare preliminary reports and to draft correspondence.
• Good communication skills. Both orally and in writing and ability to communicate with people to build good working relationships.
• Ability to organize own work and to work independently as well as work in a team.
• Ability to work under pressure and to meet the deadline.
• Must demonstrate responsible behaviour and attention to details.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Conditions of employment:
Starting salary: Baht597,756- per annum
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
Dependants’ allowance
30 working days of annual leave
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website (https://jobs.ilo.org). The system provides instructions for online application procedures.
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