Back Administrative Assistant (G4)

Background:

Please note that this position is funded under an Extra-Budgetary (ExB) project titled \"E-VIDENCE\": \"Requesting Electronic Evidence Across Borders for Investigating Online Criminal Matters, Including Terrorism\", which is expected to run until 30 June 2026. The contract duration will be until 31 December 2025; extension of contract is subject to funding availability.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

OSCE Ministerial Council Decision MC.DEC/9/11 of 7 December 2011 established the Transnational Threats Department (TNTD) as part of the OSCE Secretariat in Vienna, Austria. TNTD plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring the co-ordination and coherence of action across all three OSCE dimensions among all executive structures, while respecting their mandates. TNTD comprises the Co-ordination Cell, the Action against Terrorism Unit, the Border Security and Management Unit and the Strategic Police Matters Unit.

The Action against Terrorism Unit (ATU), operating under the Transnational Threats Department (TNTD) within the OSCE Secretariat, serves as a pivotal element in the organization's counter-terrorism efforts. Led by the Head of the Unit who reports directly to the TNTD Co-ordinator, the ATU stands as the central node for information, coordination, and implementation of counterterrorism activities. This unit embodies the OSCE's commitment to combating terrorism, as mandated by decisions from the Permanent and Ministerial Council meetings, especially in enforcing the \"OSCE Consolidated Framework for the Fight against Terrorism\" as per PC Decision No. 1063.

Tasks and Responsibilities:

Under the direct supervision of the Associate Project Officer, and reporting to the Programme Officer at the TNTD/ATU as the second-level supervisor, the successful candidate will be tasked with the following duties:

For more detailed information on the structure and work of the OSCE Secretariat, please see: https://www.osce.org/secretariat

Necessary Qualifications:

Remuneration Package:

Monthly remuneration, subject to social security deduction, is around EUR 4,040 (12 times a year) depending on family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information