Grade: G5
Vacancy no.: DC/DILI/GS/2025/04
Publication date: 18 February 2025
Application deadline (midnight local time): 10 March 2025
Job ID: 12725
Department: RO-Asia and the Pacific
Organization Unit: CO-Jakarta
Location: Dili
Contract type: Fixed Term
Contract duration: 12 months (possibility of extension subject to good performance and funding)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
The “Strengthening social inclusion and nutrition in Timor-Leste” project, funded by the European Union, contributes to achieve the priorities of the Government of Timor-Leste to foster sustainable development and enhance social inclusion, well-being, and dignity within Timorese society. Implemented jointly by the ILO, UNICEF, and the WFP, this EU initiative aims to reduce poverty by extending contributory social security to the most vulnerable workers, particularly those in the informal economy.
The ILO’s primary focus will be to enhance the Government’s capacity in managing, delivering and monitoring social security schemes tailored for vulnerable workers. Specifically, the project aims to extend contributory social security coverage to informal workers, including groups such as farmers, fishers, domestic workers, and street vendors, who often face challenges accessing such benefits due to their low and fluctuating incomes.
The project will facilitate access to information and registration processes for those specific informal worker groups within the contributory social security framework. To bolster these effects, extensive training and capacity-building programmes will be conducted at both national and municipality levels. These initiatives are designed to strengthen capabilities, enabling more efficient and effective engagement, mobilization, and delivery of services and benefits.
The Administrative and Finance Assistant is responsible for assisting the Strengthening social inclusion and nutrition project team in executing procurement, finance, accounting and any other administrative matters. The Admin/Finance Assistant will be under the daily supervision of the Social Protection Technical Officer and work in coordination with the Administration and Finance Units of the ILO in Dili, Jakarta and Bangkok.
1. Maintain project financial records and monitoring systems to record and reconcile project expenditures, payments, statements and other data as required.
2. Check all project financial/progress reports, verify the accuracy of calculations and the completeness of supporting documents, initiate correspondence to verify data, answers queries.
3. Prepare travel request/claim form for the team members and input the claims in the system.
4. Estimate and compile cost estimates and projected budget requirements and assist in the preparation of project budget, budget revisions/budget re-phasing.
5. Understand and rigorously perform the ILO’s procurement guidelines, financial rules and any other relevant policies.
6. Responsible for procurement process, i.e. project supplies and equipment’s. Arrange for control of distribution and establish/maintain appropriate inventory records.
7. Prepare Purchase Orders, Service contracts and external collaborator contracts for approval of the Office;
8. Check and verify financial reports submitted by the project implementing agencies and/or project partners
9. Provide administrative/logistic support for capacity building, meetings, seminars and/or workshop and prepare and ensure accurate statement of expenditures of the events, and also mission of national and international consultants.
10. Organize meetings, activities, events and missions.
11. Perform liaison duties with Government Ministries and Constituents for the project activities, including meeting, seminar, workshops, and campaign.
12. Prepare routine correspondence including supporting documents to contracts and reports adhering to ILO requirements.
13. Maintain all administrative files and official records, directory of contacts and partners, including compilation of documents and different reports produced for the Project.
14. Perform other duties as assigned.
Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.
Excellent command of Tetum, and good command of English
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.