Back Admin Technical Assistant Ukraine Dnipro

The Technical Administration Assistant is responsible for performing clerical and administrative duties and supporting managers and staff with day-to-day office/facilities tasks in accordance with NRC procedures and standards.

Generic responsibilities:

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of support function portfolio according to plan of action
• Ensure that NRC resources are used effectively.
• Inform the line manager about possible risks and gaps related to admin processes.
• Ensure proper filing and updating of Admin related documents
• Ensure proper maintenance of the NRC premises in EAO including payment of bills.
• Prepare and develop status reports as required by management
• Promote and share ideas for improvement of the administration function

  Specific responsibilities:

  • Assists in issuing temporary residence permits, registrations and other documents for international staff of the East Area Office. 
  • Responsible for organizing minor repairs and minimal maintenance of the apartments of the international staff.
  • Assists in search of office premises, guesthouses (GH), apartments, and support in concluding of the agreement.
  • Ensuring appliances and utilities in the guest houses and offices are functioning well. Ensure guest houses and offices are well cleaned and maintained.
  • Responsible for organising requested workshops, team building and other events hosted by NRC East Area Office (EAO).
  • Responsible for organization of business trips for employees of the EAO (booking hotels, purchasing tickets).
  • Responsible for organization of necessary purchases for offices\\GH (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.).
  • Assists in the conclusion of contracts with suppliers in accordance with current requirements for contract management.
  • Supports in tracking contracts of the administrative unit, ensuring their timely renewal. Responsible for the timely processing of payments.
  • Responsible for postal services in the EAO (courier call, service report, payment organization).
  • Responsible for maintenance of the office (organisation of minimum repairs, replenishment of kitchen supplies, proper storage of admin supplies).
  • Responsible for the cash advance of the Admin unit.
  • Other work-related duties assigned by the line manager.

    Generic professional competencies:

    • Bachelor’s degree in relevant field.
    • Experience working in support function, humanitarian/recover context is a strong asset.
    • Previous experience from working in complex and volatile contexts.
    • Good written and spoken English.
    • Fluency in both written and spoken Ukrainian.
    • Computer literacy (MS Office).

      Context/ Specific skills, knowledge and experience:

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      • Analytical skills
      • Strong organizational and team working skills
      • Good cultural awareness and sensitivity
      • Proven ability to plan and implement
      • Motivated and keen to learn
         

        What do We Offer

        This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

        We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

        We are also looking for people who share our values:

      • To be dedicated in what we do;
    • To be innovative with our solutions;
  • To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible;

  We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.