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Org. Setting and ReportingThis position is located in the Accommodation Management Unit under the Logistics and Service Delivery (LSD) Pillar of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the \"E\" category and as a non-family duty station. The incumbent will report to the Chief Accommodation Management Unit (AMU); tasked to allocate, track Accommodation, Rent deductions and recoveries in the Mission. ResponsibilitiesUnder the supervision of the Chief, Accommodation Management Unit (AMU), the incumbent will be the Manager of the Rent Recovery Cell (under AMU), and will be responsible for the following duties: • Acts as Approving Officer under Financial Rule 105.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules. • Prepares, reviews and analyzes cost estimates and budget proposals related to Accommodation Management Unit. • Analyses accounts and reviews/evaluates regular transactions of Rent Recovery in the Rent Recovery Management Cell. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Assists, prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited. • Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief, Accommodation Management Unit. • Provides authoritative interpretation of requirements for handling transactions. • Keeps abreast and provides guidance on the United Nations billings procedures through the Enterprise Resource Planning (ERP) System. • Defines requirements and works with systems units with respect to production of relevant financial reports. • Develops, updates and maintains location-wise, staff and accommodation database; updates it on weekly basis with Check-in and Check-out forms received from Camp Receptions and FAOs/Field Offices. • Maintain close liaison and coordinate with the mission Budget and Finance Section, UNV Programme Manager, HR Section, relevant units/sections, contractors, RSCE, UNAFPs and other UN entities for rent recovery related financial reconciliations and reports. • Ensure that accurate and complete data of accommodation and occupants are always available, regularly reported/submitted to concerned Finance Office and that internal control systems supporting correct and timely rent recoveries are functioning and that all relevant records are properly filed. • Analyzes and monitors rent recoveries; reviews/evaluates accommodation occupancy reports from Camp Reception and Field Offices; identifies problem areas; changes in status (single/sharing) or any irregularities in related documents/forms and rent recoveries and resolves them in a timely and effective manner. • Follows up with all individual staff for the provision of proof of rent payment and relevant finance Offices, ensuring the correct and timely rent recoveries from Payroll or through DSA for accommodation provided on training, official duty and during liberty are made/done. • Prepares and submits (by 20th of every month) to OCSD, a complete overview of financial statement of rent recoveries made during the preceding month, showing payments made in cash to UNMISS B&F Section, (separate for Non-UNMISS, Civilian Contractor/Vendors); rent recovered by the shared-services-Centre from IIC, IUP & GPPs, UNVs, Contractors; NY Payroll for Civilian International Staff and UNAFPs and other UN entities staff. • Participates in the development of rental and cost recovery mission broadcasts, instructions and policies. • Provides information needed to respond to internal/external audit observations related to accommodation rent recoveries. • In the absence of the Chief Accommodation Management Unit, oversees the daily operation of the Office. • Performs other duties as required. CompetenciesProfessionalism: Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be \"clients \" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationAn advanced university degree (master’s degree or equivalent) in business administration, finance, accounting or related field. A first-level university degree in combination with qualifying two additional experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification as an Association of Chartered Certified Accountants (ACCA)/, Certified Public Accountant (CPA) or equivalent is required. Work ExperienceA minimum of five (5) years of progressively responsible experience in professional experience in accounting, finance or budget is required. At least two years of experience in the administration of payroll, accommodation and office rental and cost recoveries or other staff related entitlements in a Peace Keeping Mission is required. Experience supervising a team is required. Experience with UMOJA SRM (Supplier Relationship- Management) Module with expertise in sales and services orders processing, SAP, PeopleSoft or similar ERP systems is required. Experience working with the United Nations (or large decentralized organization) systems and procedures as they relate to Staff Rules and Regulations including entitlements and Financial Regulations, Rules, and procedures is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English required. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.