Back Academy administrative consultant

Post of duty: Washington DC.

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

We are looking for a strategic, collaborative, proactive, hardworking and highly motivated individual to join the Corporate and Operational Training team (ECO) of IDB Academy (KLD/SDI) as a consultant. As a consultant, you will coordinate all matters related to human resource management, financial management, and administration, ensuring the efficient use of assigned resources geared to fulfill the Corporate and Operational Training team’s objectives.

You will work in the Corporate and Operational Training team (ECO), part of the KLD/SDI division. This team is made up of four IDB Academy programs: the Operations Learning Program (OLP), the Project Management for Results Program (PM4R), the Corporate Learning Program (CLP), and the Onboarding Program for new personnel of the IDB Group. The latter in close coordination with the Bank's Human resources Department. These programs promote good practices for project preparation and management, as well as specific aspects of the IDB Group's corporate management.

What you’ll do:

Human Resources Management:

• Coordinate the team’s workforce planning for CNS and PEC consultants ensuring all contracting of complementary workforce is aligned with IDB’s human resources policies and practices.
• Serve as the focal point in matters of Human Resources demonstrating a good understanding of strategies and policies, and the ability to advise supervisors and peers on relevant issues and practices.
• Bring in solid partners to strengthen the team’s strategic planning and objectives.
• Convey proactively HR-related information to staff and consultants to foster efficiency and knowledge-sharing.

  Budgeting and Financial Management:

  • Plan, execute, and monitor financial resources, including identification of needs for goods and services and execution of payments.
  • Advice on the best use of resources during budget formulation and execution phases of the budget cycle and provide executive budgetary reports to ensure their timely execution.
  • Perform data analysis and provide recommendations for decision-making to Management on financial resources to accurately manage budgets and contracts.
  • Ensure the Corporate and Operational Training team (ECO)’s budget is within budgetary limits and in compliance with financial policies and guidelines.
  • Coordinate budgets’ applicable policies and practices with counterparts. This includes the processing of Firms contracts as well as performing disbursements, reclassifications, and accruals for each program through all applicable IDB Systems (ServiceNow, SAP, Hyperion, Convergence).
  • Ensure all budget-related information is managed and stored consistently and accessibly.

    Administrative matters:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Serve as the focal point in matters of the Bank’s administrative activities demonstrating a good understanding of guidance and policies, and the ability to advise supervisors and peers on relevant issues and practices.
    • Initiate internal administrative requests through ServiceNow and provide feedback for continuous improvement of the ticketing system.
    • Identify issues that need to be addressed to improve efficiency and quality of administrative services within the Corporate and Operational Training team (ECO).
    • Lead the necessary activities for the execution of Corporate and Operational Training team (ECO)’s sponsored trainings, meetings, and other events.

      Contribute to ensuring a service-oriented culture and a customer-friendly organization by fostering communication, trying new and creative solutions to solve problems, and streamline processes that will allow to achieve high levels of performance and quality in delivering results.

      What you'll need:

      • Education: Bachelor’s degree in business administration, Accounting, Finance, Human Resources, or other fields relevant to the responsibilities of the role. Training and certification in Agile Methodologies and/or Project Management are highly desired.
      • Experience: At least 3 years of progressive experience in the management of budget, accounting, human resources, or general administration, with a minimum of 1 year of experience in the Training and/or Learning & Development industry. Knowledge of relevant IDB Group policies, procedures, systems (SAP, Convergence, Hyperion, ServiceNow) and databases, and management processes would be an advantage.
      • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

        Key skills:

        • Learn continuously
        • Collaborate and share knowledge
        • Focus on clients
        • Communicate and influence
        • Innovate and try new things

          Requirements:

          • Citizenship: You are a citizen of one of our 48-member countries.
          • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

            Type of contract and duration:

            • Type of contract: International Consultant Full-Time
            • Length of contract: 12 months

              What we offer:

              The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include: