The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The TeamOur Global Health division harnesses advances in science and technology to save lives in poor countries. We focus on the health problems that have a major impact in developing countries but get too little attention and funding. Where tools exist, we support sustainable ways to improve their delivery. Where they don’t, we invest in research and development of new interventions, such as vaccines, drugs, and diagnostics. Our work in infectious diseases focuses on strategies to fight and prevent HIV/AIDS, malaria, tuberculosis, neglected tropical diseases, enteric and diarrheal diseases, pneumonia, and maternal, newborn and child health. These strategies are supported by functional & cross cutting teams that focus on Discovery and Translational Sciences, Vaccine Development, and Integrated Development.
The AI Taskforce is a cross-functional group responsible for shaping the foundation-wide AI strategy, advising program teams on implementation, and informing major AI investments. The AI Taskforce is committed to advancing equitable, ethical AI solutions in LMICs, ensuring the benefits of large language models and emerging AI technologies are widely and fairly distributed.
The Enterics, Diagnostics, Genomics, & Epidemiology (EDGE) Team is focused on improving health outcomes in low- and middle-income countries (LMICs) through advancing products, tools, and platforms designed for in-country implementation, and improving quality of and access to data and information for public health decision making. The team is a trifecta of strategic initiatives that include Enteric Diarrheal Diseases, Genomic Epidemiology & Modeling, and Diagnostics programs. Guided by the burden of disease and the threat of outbreaks, we develop vaccines, diagnostics, and tools for detection and surveillance of pathogens for delivery to our target populations. This position is in support of our broader strategy focused on end-to-end diagnostic product and platform development with a clear throughline to patient impact in LMICs.
Your Role
The GH Office of the President and Strategy, Planning, & Management (GH OOP-SPM) and Enterics, Diagnostics, and Genomic Epidemiology (EDGE) teams have a 24-month Senior Program Coordinator opening. This position will support two high-impact domains: the AI Taskforce within GH OOP-SPM and the Diagnostics program within EDGE, and may include other opportunities as team needs adapt. The role is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. Will manage a portfolio of investments including grants, contracts, and other projects in support of programmatic strategic goals. Monitors portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Provides thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary stakeholders and steering towards solutions. Acts as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes. Serves as liaison across multiple internal teams and between program staff and business partners. Assists Program Managers and FP&A with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting. Plays a pivotal role in contributing to strategic stewardship, change management, and a solutions-oriented culture on the team.
*This position is a limited-term position for 24 months based in our Seattle, WA headquarters.
What You’ll Do
Data Input, Management & Analysis: Handle data for all grants and contracts in INVEST and across multiple reporting databases. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during the all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and handling review of progress reports and deliverables.
Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and supervising expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems. Coordinate global access agreements, in close partnership with our legal business partners.
This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field. Most grants and contracts are unique and complex in nature. A Senior Program Coordinator needs to identify the best way to make the investment happen in a way that furthers our strategies & partnerships. Solving problems often require creative thinking, negotiation skills and the ability to navigate internal foundation procedures
Your Experience
A bachelor’s degree or equivalent demonstrated experience preferably in business administration or program management.
Excellent organization skills and attention to detail, deadlines and policy compliance.
Excellent oral and written communication skills.
Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
Experience with Salesforce or other grant management systems is preferred.
Knowledge of budgeting, financial analysis and synthesis.
Ability to analyze data across multiple tools and databases.
Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.
Ability to handle multiple contending demands and establish priorities.