Duty Station : Buenos Aires, Argentina
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall guidance of the Regional Director (RD) for South America, the direct supervision of the Senior Regional Resources Management Officer (SRRMO) and in close coordination with the Administrative Centres in Manila (MAC) and Panama (PAC), the successful candidate will be responsible and accountable for monitoring the administrative, budgetary, financial, information technology, procurement, logistics and human resources functions to provide resources management support to the Regional Office (RO) and its Country Offices (COs).
Core Functions / Responsibilities:
a) Assist in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems.
b) Assist in monitoring dashboard of projects budgets and analyse variances between budget and actual expenditures and project commitments. Support M&E Unit to identify and contribute to the development of tools to improve project M&E in the region.
c) Assist the SRRMO in preparing donor financial reports and check that they are consistent with the narrative reports.
d) Provide support to local staff in the areas of finance, human resources, project administration, logistics and procurement, and give assistance to implement best practices on financial and administrative activities in the region, including undertaking duty travel to Cos.
e) Assist in the preparation of the Budget of the RO and reports that may be required in coordination with the SRRMO.
f) Implement appropriate internal controls that safeguard the Organization’s assets, control cash and prevent fraud.
a) Participate in the preparation of financial requirements, project budgets and related funding agreements; Monitor the financial management for the projects, financial projections and monitoring tools.
b) Support the implementation of administrative and human resources policies and practices.
c) Monitor the timely and accurate personnel administration and payroll processing and ensure proper documentation with regards to payroll and personnel administration.
d) Monitor and make recommendations to further strengthen appropriate internal controls and provide guidance in the implementation of relevant operational control systems.
e) Contribute to the development of financial and administrative plans to measure financial sustainability in country offices, including risk analysis.
a) Assist the SRRMO in implementing IOM's Human Resources policies, rules and regulations, as well as standards; and check that the COs’ administrative procedures are in place and followed and are in accordance with these practices.
b) Monitor the personnel administration of RO Buenos Aires staff to ensure processes are followed correctly.
c) Monitor timely and regular implementation of the Staff Evaluation System (SES) in the RO and in the CO in the region.
d) Assist the SRRMO in coordinating staff trainings in the RO and in the region in the relevant areas of human resources management.
e) Assist in the preparation of reports that may be required in coordination with the SRRMO, RDor HRM.
f) Support the SRRMO in reviewing the maintenance of the PRISM HR Module in the Cos.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Finance, Management, or Public Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
• Experience in financial management, accounting and budgeting, internal control assessment and (internal and/or external) audit.
• Knowledge of IOM/UN accounting, administrative and HR policies, systems, software and procedures is desired.
• Strong computer literacy, especially MS Office tools, SAP or other ERP software.
• Knowledge of the region is an advantage.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and Spanish is required (oral and written). Working knowledge of French and/or Portuguese is an advantage.
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
This vacancy is archived.