Back Regional Immigration and Border Management Assistant


Under the direct supervision of the Senior Regional Thematic Specialist on Immigration and Border Management (SRTS) and the overall guidance of the Regional Director for South-Eastern Europe, Eastern Europe and Central Asia, the Regional Immigration and Border Management Assistant will support the STRS to provide thematic expertise and resource to the missions under Regional Office (RO) Vienna coverage; monitor and analyse regional thematic trends; support national and regional thematic project development; and review and support the project documents endorsement process related to the thematic area of expertise in the region. Additionally, the incumbent will support the SRTS and the Regional Liaison and Policy Officer (RLPO) in liaising with relevant Vienna-based and IBM-specific international and regional organizations, as well as thematically related working groups (e.g. UNODC, OSCE, ICMPD, IACA and others).

Responsibilities and Accountabilities:

  1. Support the SRTS and RLPO in liaising with relevant Vienna-based international and regional organizations and working groups (e.g. UNODC, OSCE, ICMPD, IACA).

  2. Assist the SRTS and carry out individually capacity building, training (including development of training curriculum), monitoring and evaluation and provide expert support to Country Offices (CO) in the region on thematic areas related to immigration and border management (IBM), such as identity management, border management information systems, counter-smuggling of migrants, humanitarian border management, immigration detention and alternatives to detention, readmission, visa systems, Advance Passenger Information (API) systems as well as cross-cutting themes, such as IBM and gender, health and migrants’ rights.

  3. Assist in reviewing, endorsing and tracking of project proposals developed by CO in the region to ensure that all projects are:

i. consistent with the IOM Constitution, IOM Strategy and the Organization’s policies, thematic guidelines and manuals and any relevant national and/or regional strategies;

ii. coherent, relevant, and feasible, and take into account good practices in the respective migration/thematic area(s);

iii. developed according to IOM’s project development procedures as established in the IOM Project Handbook.

  1. Identify emerging issues relevant to the thematic area, follow thematic developments at the regional and sub-regional level and contribute to the development of thematic policy and reports in collaboration with the SRTS.

  2. Carry out migration management assessments, prepare and facilitate trainings, review and comment draft national IBM policies, laws and regulations, review and/or assist in drafting standard operational procedures in coordination with the SRTS.

  3. Assist in the development of regional and multi-country programmes and projects in the thematic area and in fundraising efforts.

  4. Draft regional thematic guidance notes, information sheets, policy documents in coordination with the SRTS.

  5. Prepare internal reports, presentations, speeches, statements and briefings within the thematic area as needed.

  6. Share thematic related information with the COs and provide general technical support upon request from the COs in coordination with the SRTS.

  7. In absence of the SRTS during leave or duty travel, ensure the continued functioning of IBM Unit in responding to incoming requests from internal or external partners.

  8. Represent IOM as thematic expert in the region by actively participating in conferences, workshops and meetings related to the thematic area of expertise, as required by the SRTS and/or Regional Director.

  9. In coordination with the SRTS, coordinate the process of identifying, selecting and supervising interns hired for the RO Vienna IBM Unit.

  10. Any other duties that may be assigned.

Required Qualifications and Experience


  • Completed bachelor’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations and/ or Law from an accredited academic institution with 3 years relevant experience in migration, immigration and border management; or
  • Completed secondary/high school education with 6 years relevant professional experience in above fields.


  • Experience in the field of migration issues, including operational and field experience, IOM project development, and management.
  • Demonstrated expertise in the thematic area relevant to project development.
  • Experience in liaising with governmental authorities, other national/international institutions and NGOs.
  • Knowledge of monitoring and evaluation.
  • Experience of regional issues in the thematic area a distinct advantage.


IOM’s official languages are English, French and Spanish. For this position, fluency in English (oral and written) is required. Working knowledge of Russian, German or any other language of the region is an advantage.

Required Competencies:


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators **

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

A prerequisite for taking up the position is legal residency and work permit in Austria, as applicable.

This vacancy is archived.

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