The Position:
The Administrative Associate delivers quality services in Human Resources, administration and finance to internal and external clients.
You will report to the Operations Manager and engage with support staff.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender. You will demonstrate a client-oriented, results- focused approach to interpreting the rules, procedures and guidelines in relation to HR, administration and finance, while providing support and guidance to the Country Office (CO) and UNFPA-supported projects.
You would be responsible for:
Providing support on the operational aspects of programme/project inputs, including personnel, subcontracts, equipment, fellowships and other programme and project-related events to facilitate programme/ project delivery. Managing the recruitment and selection process, applying best practice HR approaches; advising managers and project personnel on contracting options; coordinating the performance appraisal process. Managing on boarding on new personnel, personnel leaves and attendance records; maintain the CO staffing table; maintain Consultant Monitoring Tools, schedule of contracts and timeliness. Participate in Human Resources Working Group (HRWG) and UN Local Salary Surveys. Implementing corporate systems and applications in support of administrative and human resource management and CO operations; creating procedures for effective management of UNFPA resources; and advising and training project staff. Managing procurement operations for office and project equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records. Involve the audit process and ensure follow up actions are taken up properly Carry out any other duties as may be required by UNFPA leadership.Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree in business/public administration, management, economics or other related science desirable.
Knowledge and Experience:
Six (6) years of relevant experience in administration, Human Resources, finance or office management. Proficiency in current office software applications and corporate IT systems.Languages:
Fluency in English and Lao is required.
Required Competencies:
Values:
Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing change
Core Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,
Functional Competencies:
Providing logistical support Managing data Managing documents, correspondence and reports Managing information and work flow Planning, organizing and multitasking Supporting financial data analysis
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.