Back Project Manager-Engineer, NPSA-9

Background

The project “Advanced Capacity for Accelerated Delivery Initiative” (ACADI) is implemented in partnership with the Ministry of Public Investments (MPI) with the purpose to increase MPI`s capacity to implement projects funded by loans thus ensuring timely and impactful implementation. Up to now, ACADI project has been provided with specialized expertise in the areas of project management, public procurement, finance, law, technical sciences, and administration to implement loans and blend loans with budgetary funds. MPI needs additional capacity to implement projects funded by loans. To ensure timely and impactful implementation and to indemnify the Republic of Serbia from the potential interest and charges which would appear in case of slow pace of project implementation, there is a need to establish the Project Implementation Unit.

Duties and Responsibilities

Under the direct supervision of the Project Manager, the Project Manager - Engineer has the responsibility to oversee and quality assure infrastructure related activities, support to the effective and efficient implementation of the projects’ components and activities, events through a range of actions contributing to planning, implementation, and monitoring of the corresponding activities.

The Project Manager-Engineer should manage and assure that the project produce the results specified in the Project Document for the infrastructure components, to the required standard of quality and within the specified constraints of time and cost.

Specific responsibilities will include: 

Quality assurance of infrastructure related activities:

• Ensure effective management and supervision of the large infrastructure related projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress through monitoring, evaluation and reporting.
• Provide expert support and quality assurance to large-scale infrastructure related projects` meeting. 
• Monitoring progress and risks in infrastructure projects, ensuring that changes are controlled, and problems addressed; 
• Quality assurance of all ToRs and Scope of Works for development of technical documentation and/or construction works for all infrastructural projects 
• Manage and coordinate the implementation of the respective activities based on the relevant project documents, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results;
• Ensure timely and good-quality implementation of workplan activities and monitor progress against the approved infrastructure workplan; identifies changes in the external environment and promptly suggests necessary solutions/actions (ex. related to the planning and implementation of activities, need for new activities) 
• In coordination with the Project Manager and the National Project Director, establishes and maintains working relations with national partners, local institutions, local services, and support the implementation of project activities. 

   Expert support on infrastructure projects

  • Provide support in conceptualization, coordination, and implementation of selected activities/components within the large strategic investment projects in construction and infrastructure areas 
  • Provide technical support in conducting capacity building initiatives
  • Generate new ideas and approaches, consolidate best practices from the field and propose effective ways of doing things
  • In accordance with the instructions of the Project Manager, supervises consultants, reviews and approves technical designs and BoQs, ensures detailed monitoring and supervision of the construction works on the sites and provides final engineering clearance for payment under the terms of the contracts;
  • Coordinates the preparation of terms of reference for the design of complex infrastructure initiatives; 
  • Conduct field visits, when and if necessary, linked to improved development of ToRs; 
  • Conduct meetings with key partners and beneficiaries while preparing ToRs and during all stages of technical documentation development (concept design, preliminary design, design for construction and design for execution); 
  • Obtain partner and beneficiary approval for all the stages of technical documentation development (concept design, preliminary design, design for construction and design for execution); 
  • Support preparation of tender documentation, preparation and execution of tender processes for procurement of goods and services; 
  • Be responsible for the management of project activities that require engineering interventions; 

    Monitoring progress and risks in infrastructure projects: 

    • Collection, analysis and presentation of background information for preparation of project annual workplans and progress reports. 
    • Providing inputs for creation of project monitoring and evaluation framework 
    • Ensuring full compliance of activities with established project management rules, regulations, and policies; 
    • Drafting correspondence on project engineering issues for Portfolio Manager, as required. 
    • Liaising with contractors, municipalities and other partners on project matters. 
    • Analyze new potential risks and define mitigation measures accordingly. 
    • Prepares a monitoring Plan and implement it with the support of the project team, as determined by the monitoring schedule. 

      Quality assurance of ToRs and SoWs:

      • Serve as the main focal point for review and fine tune of all ToRs and SoWs for engineering services, bringing them in line with the UNDP standards while reducing the potential risks that could occur during the project implementation
      • Preparation of Terms of References (TORs) for design and engineering services 
      • Review of TORs for design and engineering services 
      • Support in preparation of tender documentation, preparation and execution of tender process for procurement of goods and services 

        The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

        Institutional Arrangement

        The Project Manager-Engineer will work under guidance and direct supervision of the Project Manager and in close cooperation with the Ministry for Public Investments (MPI).

        Competencies Core   Achieve Results: LEVEL 2: Plans and organizes own and others’ time effectively, e.g. meets deadlines Think Innovatively: LEVEL 2: Risk-aware and conscious of potential blockers to progress Learn Continuously: LEVEL 2: Dedicates time to lessons learnt, learning from experience and mistakes Adapt with Agility: LEVEL 2: Able to adapt and flex self as the changing environment demands Act with Determination:  LEVEL 2: Resilient and able to deal with multiple sources of pressure simultaneously, e.g. donors, local governments etc. Engage and Partner: LEVEL 2: Encourages teamwork and fosters a positive and friendly team environment Enable Diversity and Inclusion:

        LEVEL 2: Actively promotes and respects diversity in all regards, reflecting the wide spectrum of communities UNDP is supporting

        People Management 

        UNDP People Management Competencies can be found on the following link: https://www.undp.org/sites/g/files/zskgke326/files/2021-12/PeopleManagementCompetencies.pdf

        Cross-Functional & Technical competencies  Thematic Area Name Definition Business Direction and Strategy Effective Decision Making Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications. Business Management Monitoring and evaluation

        Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. 

        Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and 

        concerns of client, current and upcoming. 

        Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.

        Digital   Tech literacy Ability to apply new digital tools or adapting their original use to create new insights, fresh perspectives or develop solutions. Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it's used as a \"\"means to an end\"\". Digital   Systems thinking & transformation

        Understand that complex problems need a non-reductionist, holistic approach. Ability to explore challenges from multiple 

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        perspectives by zooming in and out, with a focus on relationships and flows rather than individual 

        elements; understand how certain dynamics and 

        conditions are driving and influencing an issue. 

        Ability to develop a collective understanding by a mapping 

        systems and their dynamics (e.g. flows or resources, information; power relations); is able to handle ambiguity and can help others navigate it. Being able to identify intervention points to leverage change and system transformation by setting out a coherent collection of multiple interventions to probe the system for desirable effects. Understand that change is non-linear and unpredictable; being comfortable 

        and able to work with emergence.

        Business Direction & Strategy System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

        Required Skills and Experience Education:

        • Advanced university degree (Master’s degree or equivalent) in Architecture, Civil, Electrical or Mechanical Engineering is required, or
        •  A first-level university degree (Bachelor´s degree) in Architecture, Civil, Electrical or Mechanical Engineering, in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master’s degree
          
            Experience:  
          • Minimum 2 years (with Master´s degree) or 4 years (with Bachelor´s degree) of relevant professional experience in infrastructure project management, in particular in development of technical designs, supervision, in the fields of:
            •     Civil Engineering 
            •     Architecture
            •     Mechanical Engineering
            •     Electrical Engineering.
             

            .Required skills

            • Good organizational and time management skills
            • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. 
            • Demonstrates integrity by modeling ethical standards.
            • Focuses on impact and result for the client and responds positively to critical feedback.
            • Builds strong relationships with clients and external actors. 
            • Excellent information technology skills, including word processing, database applications, presentation software, and internet
            • Ability to work under very tight deadlines.
            • Evidence of ability to express ideas clearly; to work independently and in team
            • Ability to summarize and systematize complex information
            • Ability to deliver when working under pressure and within changing circumstances
            • Consistently approaches work with energy and a positive, constructive attitude Excellent negotiating and leadership skills
            • Responsible, communicative, well-organized, team-oriented person
            • Ability to demonstrate a sense of self-assuredness.
            • Strong communication and interpersonal skills

              Desired skills:

              • Work experience in international organization and/or government institution.
              • Work experience in quality assurance of ToRs for development of technical documentation/construction works, tender preparation.
              • Experience in managing project designing processes 
              • Experience in monitoring and reporting on designing, technical control and supervision of work
              • Experience with Law on Planning and Construction requirements 

                Languages:

                • Fluency in Serbian is required. Working knowledge of English.

                  The online application form must be fully completed. Applicants are required to carefully complete their online application form and reflect all of their work experience history in the application. 

                  Only attaching a CV is not sufficient for applicants to be considered for positions. All applicants have to complete the Experience, Education, Language, and Nationality & Permanent Residence fields fully.

                  Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.  

                  Equal opportunity

                  As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

                  UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

                  Sexual harassment, exploitation, and abuse of authority

                  UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

                  Right to select multiple candidates

                  UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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