Back Project Assistant (Coordination) - "Managing Together" Project

Tags: UNDP English language Environment

Vacancy #: 5722 Unit: Sri Lanka Programme Coordination Organisation: International Union for Conservation of Nature (IUCN) Location: Sri Lanka Country Office, Colombo, Sri Lanka and the Ministry of Environment Colombo, with frequent travel to project sites Reporting to: Project Manager-“Managing Together\" project Work percentage: 100% Grade: A3 Expected start date: 01 September 2021 Type of contract: Fixed-term (24 months with possibility of renewal) Closing date: 13 May 2022 (extended) BACKGROUND This is a local recruitment. Only Sri Lankan nationals, individuals with residence status or the appropriate employment visa for Sri Lanka are eligible to apply
IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN Sri Lanka’s programs support sustainable natural resource management initiatives of Members and Partners.

IUCN is the responsible party for the implementation of the Ministry of Environment (MoE) led, Global Environment Facility (GEF) funded project through UNDP, titled “Managing together: Integrating community-centred, ecosystem-based approaches into forestry, agriculture and tourism sectors.” This four-year GEF cycle 6 project aims to establish a holistic landscape approach incorporating biodiversity conservation into planning and implementation in agriculture, tourism, and forestry sectors in the Malwathu Oya River Basin of North-Western Sri Lanka. The project will use IUCN in-country and global experience and has the potential to develop a number of multi-sector models to upscale at national and sub-national levels while sharing experience globally.

To support effective project delivery and field-level coordination by assisting both the Project Manager and the Senior Technical Advisor on day-to-day project management and administrative work, IUCN seeks a suitable candidate for the position of Project Assistant (Coordination). JOB DESCRIPTION KEY RESPONSIBILITIES AND DUTIES

Under the guidance and supervision of the Project Director and Project Manager, the Project Assistant (Coordination) will carry out the following tasks:

• Assist the Project Director and Project Manager in day-to-day management and oversight of project activities;
• Assist the Senior Technical Adviser in matters related to M&E and knowledge resources management;
• Assist in the preparation of progress reports;
• Provide networking support to the three Project Officer (Malwathu Oya Community-Based Conservation Experts)
• Work closely with Project Officer (Communications and Learning) to ensure the project communications and information flow is smooth, timely and relevant.
• Maintain a close professional relationship with Provincial/District Government Officials related to project activities while seeking opportunities to cross-pollinate the knowledge and cost-share in activities and training opportunities.
• Translate and interpret between English, Tamil and Sinhala where required for documents and at formal and informal meetings (note that it may be necessary to engage additional interpreters for some large meetings when visitors come from Colombo)
• Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are appropriately maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required by PB, TAC, UNDP, project consultants and other PMU staff;
• Assist the LCP in tracking down and engage with people and institutions relevant for the preparation of the landscape designs
• Communicate with and coordinate inputs from partners and team members by email, mail and telephone and in-person
• Arrange meetings for the team members with agencies and individuals
• Attend meetings and maintain complete and accurate records of the planning process, including correspondence, research materials, meeting minutes and drafts of the three landscape designs
• Find out specific information and track down required documents and data
• Translate research materials where necessary for the ILCA
• Follow up with team members on their contributions in order to keep to deadlines.
• Perform other duties as may be assigned. REQUIREMENTS • Strong leadership, managerial and coordination skills, with a demonstrated ability to effectively coordinate the implementation of large multi-stakeholder projects, including financial and technical aspects

• Ability to effectively manage technical and administrative teams, work with a wide range of stakeholders across various sectors and at all levels, to develop durable partnerships with collaborating agencies

• Ability to administer budgets, train and work effectively with counterpart staff at all levels and with all groups involved in the project

• Ability to coordinate and supervise a Project operating with field staff in several different locations in their implementation of technical activities in partnership with a variety of stakeholder groups, including community and government

• Strong drafting, presentation and reporting skills

• Strong communication skills, especially in timely and accurate responses to emails

• A Bachelors degree or an equivalent qualification

• At least three years of work experience preferably in a project involving biodiversity conservation, natural resource management and/or sustainable livelihoods. Previous experience with UN project will be a definite asset

• Very good interpersonal skills

• A demonstrated ability to take adequate initiative in difficult situations

• Excellent command of the English, Sinhala and Tamil language (verbal/written) and coupled with excellent communication and presentation skills; SALARY The minimum gross annual salary for this position is LKR 1'127'353. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the \"Apply\" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website:

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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