Background
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Office/Unit/Project Description
The United Nations Development Programme works in about 170 countries and territories, helping Governments achieve their own development solutions to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.”
Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.
UNDP’s work in the region continues to evolve and is now classified under three main pillars (1) Sustainable Solutions, Energy and Climate Change (SSECC) (2) Prevention, Recovery and Resilience (PRR) and (3) Poverty and Governance (P&G).
The three aforementioned pillars of work follow the \"Blue Economy for Green Islands approach\" that incorporates the deep interlinkages between blue and green while encompassing an entire island system and its maritime waters as one interlinked economic, social and environmental system.
At UNDP in Barbados and the Eastern Caribbean, we follow the Blue Economy for Green Islands approach in order to promote economic diversification, job creation and resilience.
Through funding from the Government of Japan, ‘The project for Improving National Sargassum Management Capacities in the Caribbean; aims to support the enhancement of the national capacity for the management of sargassum seaweed by providing five (5) countries in the Caribbean with equipment, expertise, and technical knowledge to collect, remove, transport, and dispose of this reoccurring threat. This will be done through the purchase of sargassum removal and collection machinery which will be complemented and supported further, by relevant gender responsive training and capacity development programmes. The project will also explore scientific monitoring technologies such as UAV (drones) and Geographical Information Systems (GIS) and other spatial mapping tools to evaluate the quantum of sargassum influx. In addition, Site-specific sargassum collection and management plans to minimize beach erosion and sea turtle nesting sited will be develop in each of the countries of focus under this initiative.
Scope of Work
Under the overall guidance and in coordination with the UNDP Multi-Country Office (MCO) for Barbados and Eastern Caribbean, the Project Analyst will implement the agreed project activities and ensure that objectives are reached as set out in the project document. The Project Analyst (PA) will report directly to the Head of the Sustainable Solutions, Energy and Climate Change (SSECC) Cluster and will be working in close partnership with the Implementing Partners (IPs) - Governments of Barbados, St. Lucia, St. Kitts and Nevis, St. Vincent and the Grenadines and Trinidad and Tobago. The Project Analyst assumes full responsibility to manage and implement effectively and efficiently all project activities and resources (human, financial, physical /material assets, etc) under all components of the project in order to meet expected results. The Project Analyst is responsible for the day-to- day management and decision-making for the project(s).
The Project Analyst will be expected to deliver results in the areas of:
• Summary of key functions:
1) Advisory support on policy and overall direction of the project
• Liaise with the Project Board or its appointed project assurance roles to ensure the overall direction and integrity of the project;
• Lead the strategic planning, formulation and monitoring of programmatic issue.
• Ensure the overall relevance, and performance of the project, the effective realization and quality of outputs, and adherence to applicable UNDP’s standards, rules and regulations;
• Promote gender equality and women’s participation in the dialogues.
• Provide technical advice to the project in developing baselines and indicators for project monitoring and evaluation, as well as in preparing project reports focused on capturing results, lessons learned and good practices for possible wider application;
• Implementation of programme results
• Implementation of reporting, monitoring and evaluation policies and strategies
• Liaise, partner, and coordinate with external and internal partners
• Knowledge building and management
2) Provide technical lead for project planning, management, and implementation of the project
• Provide direction and guidance to project team(s)/ responsible party (ies);
• Manage the realization of project outputs through activities;
• Develop annual work plans for the projects in consultation with the IP and in agreement with Donor and UNDP guidelines;
• Manage the Projects’ finances according to the budgets;
• Mobilize goods and services to initiate activities, including drafting TORs and work specifications;
• Monitor events as determined in the Visibility & Communication Plans, and update the plan as required;
• Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;
• Ensure effective information flow and coordination between the UNDP Project and the UNDP Country Office;
• Lead the recruitment, procurement, and other administrative tasks inclusive of drafting TORs, according to UNDP rules and regulations;
• Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project);
• Ensure strong partnerships and coordination between the project, UNDP Barbados MCO, the implementing partners, universities, regional organizations and strategic partners.
• Organize Project Board meetings, project review and/or evaluation meetings;
• Follow-up on the implementation of Project Board decisions and recommendations;
• Manage the activities of the project team, as well as local and international experts;
• In close consultation with the Project Board, ensure the efficient functioning of the project management assurance;
• In close consultation with the Project Board, ensure the efficient functioning of the project management assurance;
• Prepare Final Project Review Reports being submitted to the Project Board. Identify follow-on actions and submit them for consideration to the Project Board;
• Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries;
• Perform other duties as required.
3) Knowledge management and learning
• Promotes knowledge management and a learning environment in the office through leadership and personal example: Excellent knowledge of capacity building theory and the application of methodology: good understanding of capacity assessment methodologies;
• Excellent ability to identify significant capacity-building opportunities, ability to get capacity built, excellent ability to demonstrate national capacities built (mastery of the tools and their application);
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills;
• Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with all UN staff.
4) Partnership building and resource mobilization
• Advocates for UNDP’s work and represent UNDP with national authorities, the donor community, and international financial institutions, where requested;
• Engage with government officials at the national, regional and local levels where requested;
• Establish and maintain dialogue with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the program’s mission;
• Liaises regularly and forges close linkages with other UNDP programs, agencies and entities, as well as other international and national stakeholders concerned with or providing support to the UNDP Barbados MCO;
• Contributes to the harnessing of effective partnerships and competitive selection of Responsible Parties for the implementation of UNDP projects;
• Supports programming work and participates effectively in coordination forums and frameworks.
Perform any other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.
Institutional Arrangement
The Project Analyst will report to Head of the Sustainable Solutions, Energy and Climate Change Cluster.
Competencies
Pleaserefer to the competency framework site for the entire list of competencies and further explanations.
Core Achieve Results: LEVEL 2: Scale up solutions andsimplifies processes, balances speed and accuracy in doing work Think Innovatively:
LEVEL 2: Offer newideas/open to new approaches,
demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outsidecomfort zone, learnfrom others and support their learning Adapt withAgility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act withDetermination:
LEVEL 2: Ableto persevere and deal with multiple sourcesof
pressure simultaneously
Engage and Partner: LEVEL 2: Is a facilitator/integrator, bringpeople together, build/maintain coalitions/partnerships Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences,
considers in decision making
People Management
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies Thematic Area Name Definition Business Direction & Strategy Strategic Thinking
Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risksand opportunities, linkingthe vision to reality on the ground, and creating tangible solutions.
Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what futuredevelopments and possible ways forward look like for UNDP.
Business Development Knowledge Generation Abilityto research andturn information into useful knowledge, relevant for context, or responsive to a stated need. Business Management Portfolio Management Ability to select, prioritise and control the organization’s programme and projects, in line with its strategic objectives and capacity; ability to balance theimplementation of changeinitiatives and the maintenance of business-as-usual, while optimizing return on investment.
Business
Management
Project
Management
Ability to plan, organize, prioritise, and control resources, procedures and protocols to achieve specific goals. Business Management Partnerships Management Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
Minimum Qualifications of the Successful NPSA
Min. Education requirements
Min. years of relevant work experience
Required skills
Desired skills in addition to the competencies covered in the Competencies section
Required Language(s)
All applicants must be nationals of Barbados or have legal status to work in Barbados e.g., CARICOM Graduate/Skilled National Certificate (CSME).
Disclaimer
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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This vacancy is archived.