- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
- Assist in mapping the CO Programme Finance business processes and elaboration of the content of internal Standard Operating Procedures in Programme Finance in consultation with office management;
- Support the implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts;
- Assist in elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management;
- Adherence to the core values of the UN (ethics and integrity) in all transactions
- Support the preparation and modifications of budgets for UNDPs management projects, follow up with HQs on authorized spending limits (ASL) for management projects;
- Assist in implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
- Support in the presentation of thoroughly researched information for planning of financial resources of the CO Programme Unit, reports containing analysis of the financial situation;
- Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
- Proper control of the supporting documents for payments, review of financial reports for NIM/DIM projects;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
- Assist with maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
- Proper budgeting of RCO funds and ensure that requests are processed timely and reporting on funds utilization.
- Conduct spot checks;
- Assist in the training of office and IP staff members as appropriate;
- Maintain awareness of IP’s financial management practices and internal controls;
- Determine if project funds are used for intended purposes;
- Check accuracy of IP’s reporting on use of funds, to ensure that the presented expenditures were true and fair;
- Scheduled Audits of internal controls for cash transfer to address specific weaknesses identified.
- Participate in the HACT working group and support implementation of joint assurance activities.
- Organization of trainings for the project staff on Project Finance;
- Synthesis of lessons learnt and best practices in Project Finance;
- Sound contributions to knowledge networks and communities of practice.
- Tracks and reports on mobilized resources;
- Researches best practices and poses new, more effective ways of doing things;
- Identifies and communicates opportunities to promote learning and knowledge sharing;
- Understands the main processes and methods of work regarding to the position;
- Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Payables, reporting);
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments;
- Documents ‘best practices’ in organizational change and development within and outside the UN system;
- Demonstrates ability to identify problems and proposes solutions;
- Uses information/databases/other management systems;
- Makes recommendations related to work procedures and implementation of management systems;
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
- Responds to client needs promptly;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making;
- Secondary Education with specialized certification in Accounting and Finance;
- University Degree in Account & Finance, Business or Public Administration would be desirable;
- 6 years of progressively responsible finance experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
- Solid financial Management skills in ATLAS or similar ERP;
- Experience of IPSAS and/or IFRS is required;
- Fluency in English and the national language of the duty station.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Contract Duration: 1 Year with possibility for extension