Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
All human development and human rights issues involve gender dimensions. UN Women globally focuses on key priority areas that are fundamental to women’s equality, and that can unlock progress across the board. UN Women’s priority areas include increasing women’s leadership and participation in political spaces, ending violence against women, enhancing women’s economic empowerment, engaging in all aspects of women peace and security processes, making gender equality central to national planning and budgeting through Gender Responsive Budgeting (GRB) and advancing gender in intergovernmental processes.
UN Women India has a donor funded project titled: ‘Gender Equality Xcelerate: Transformative Pathways towards Gender Justice’ for women’s social, economic and political equality and empowerment towards achievement of the 2030 agenda.
The overarching objective of this project is to strengthen women’s leadership in economic, social, and political spheres with a focus on strengthening GRB and EVAW. The project will be implemented in India over a period of four years from 2024 to 2027 in the States of Madhya Pradesh, Maharashtra, Kerala, Odisha, and Bihar.
The following are the intended outcomes of the project:
UN Women's institutional impact on advancing gender equality is accelerated through outcome-driven advocacy efforts. Government and non-government stakeholders prioritise, monitor, and evaluate GEWE investments at the grassroots level. Transforming norms, strengthening response mechanisms, and empowering stakeholders for a survivor-centric environment through effectively utilising the Nirbhaya Funds.UN Women through this programme will work in 5 States, namely, Bihar, Odisha, Madhya Pradesh, Maharashtra and Kerala. Within this context, UN Women seeks the services of a Programme Assistant in New Delhi. With dual reporting to the Country Programme Manager of EVAW and GRB, UN Women seeks the services of a dedicated programme assistant to support smooth management including implementation, monitoring and evaluations of the project.
Functions:
Provide administrative and logistical support to the formulation and management of the Project:
• Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
• Provide technical guidance to the Project team and executing agencies on routine delivery and reporting of project supported activities and finances;
• Prepare information for the audit of the project and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
• Update project files and related documents on SharePoint.
Provide administrative support to the financial management of the Project:
• Create projects in quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide support in monitoring budget preparation and the finances of projects/projects; including the finalization of FACE forms/Financial reporting forms;
• Review financial reports; prepare non-PO vouchers for development project;
• Process payment for team and consultants;
• Maintain internal expenditures control system;
• Create requisitions in quantum for development projects; register good receipts in quantum;
• Assist in the preparation and follow up of cost-recovery bills in quantum.
Provide administrative support to the Project:
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Project Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Assist in procurement and logistics arrangements for organizing of workshops, training programs etc.
• Consolidation of project reports for UN Women periodic reporting and assist in uploading in DAMS and RMS
• Raise GST, troubleshoot and address bottlenecks in administrative processes
Provide administrative support to Resource Mobilization to the Project:
• Prepare cost-sharing and other agreements; follow up on contributions within the project/donor for timely receipt of fund
• Organize, compile and process information from/for donor/s, Project team, and project team, as inputs to various databases and documents.
Facilitate knowledge building and knowledge sharing to the Project:
• Provide administrative support synthesis of lessons learnt and best practices related to project management and finance;
• Provide administrative support to the organization of training for the office staff and partners on project and operations related issues.
• Provide post training support by analyzing pre and post training questionnaires, analyze data preparing training reports
Any other tasks assigned by the Supervisors
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
Consistently approaches work with energy and a positive, constructive attitude; Demonstrates good oral and written communication skills; Focuses on impact and result for the partners and responds positively to feedback.Education:
Minimum Senior Secondary School Certificate. Master’s Degree or equivalent in Social Sciences/Economics/Social Work /Gender Studies/Public Administration/Policy or related fields will be an asset.Experience:
Minimum 3 years of progressively responsible experience in administration or programme management/support. Experience in working in a computer environment using multiple office software packages. Experience in supporting project coordination and team. Prior experience of working in UN systems or knowledge of the same is an asset.Language:
Proficiency in English; good command over Hindi in reading and writing.Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)