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SUMMARY DESCRIPTION
Program Associates support a team of program staff who are working toward a shared team/ regional strategy. Program Associates hold a variety of responsibilities related to the research, analysis, and coordination of programmatic activities with a primary focus on the portfolio of grants made to support the teams’ strategy. Program Associates also serve as a strong conduit for shared learning within the team and across programmatic teams.
RESPONSIBILITIES
Responsibilities, include but not limited to:
Grants Portfolio Strategy & Management
• Maps all grants so that the team can understand the totality of investments, fostering learning across the team.
• Analyzes and creates periodic reports that summarize common themes across the portfolio of grants, for the purpose of shared team learning, strategy refinement and effective grantee support.
• Reviews Fluxx to create, periodically, a summary analysis of how investments connect across the team’s portfolio, and linkages to the work of other programmatic or regional teams.
• Reviews grants’ proposals and prepares analysis that reflects grants’ outcomes and contribution to team’s strategic goals, for discussions with the responsible Program Officer and team.
• In coordination with Program Assistants and/ or Grants Managers, monitors grant coding draft. Ensures integrity and consistency of data entry.
Research, Analytics, Monitoring, Reporting and Knowledge Management:
• Conducts research for the Director and team members using a variety of external and internal resources (e.g., commercial online subscription databases, other web-based reference sources, Foundation information systems, and Foundation archives); consults external experts or other resources as per the research protocol.
• Supports the Director and team in analyzing data and identifying trends.
• Enters and compiles information for dashboards and specialized reports to support decision-making by the Foundation’s program staff and leadership.
• Summarizes research findings in written documents, databases, presentations, or multimedia formats.
• Acts as the team’s “information architect and manager,” partnering with the Information Management department. Creates substantive materials for the team, collects and manages them according to Foundation protocols, and advises members of the team on how to access and use the information provided.
• Coordinates with the Department Coordinator to ensure that the teams’ Fordify is regularly monitored, and that information is relevant and current.
Grantee Relationship Management:
• Under the guidance of the Director, follows up on leads and contacts generated through site visits and meetings and holds preliminary informational meetings with stakeholders.
• Coordinates with Department Coordinator and Program Assistants on the logistical arrangements for grantee and network convenings.
• For convenings and site visits, develops and prepares background research and meeting materials.
Project and Meeting Management:
• Working with the Strategy & Learning team, creates, implements and updates learning tools for team learning and to share with other programmatic teams.
• Tracks decisions and follow-up items during meetings and calls and produces meeting summaries based on notes taken by oneself or another supporting staff member.
• Curates and shares information and knowledge from the team.
Relationship Management:
• Develops relationships with internal and external stakeholders to facilitate the Foundation’s work.
• At the direction of the manager, attends relevant meetings/ conferences to gather information and knowledge to advance the foundation’s work.
General Administration:
• Assists team members in responding to requests for information or other documentation from the various departments of the Foundation and from others outside of the Foundation.
• Serves as back-up to Program Assistants, Department Coordinator and Grants Managers, as needed.
QUALIFICATIONS
• Minimum of 3 years’ experience working in program related support capacity in social development sector.
• Strong commitment to promoting social justice.
• Strong proficiency with data collection, review, analysis and reporting.
• Strong proficiency with the use of software platforms and high degree of comfort with multiple technology applications, including Excel, Word, PowerPoint and databases.
• Exceptional organizational and communications skills.
• Client-service orientation
• Demonstrated ability to work successfully in a multi-faceted, multitasking environment.
• Demonstrated ability to be a productive member of a community of people at work, respecting differences while working toward shared goals, comfort with periods of ambiguity, constructive participation in ongoing organizational development.
EDUCATION
• Baccalaureate degree in related field or relevant and equivalent experience.
WORK EXPERIENCE
• 3+ years of relevant experience
#LI-Hybrid
Alignment to Culture and Values
Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
Personal qualities of humility, capacity for self-reflection, and a sense of humor
Discretion and ability to handle confidential issues
Action-orientated and entrepreneurial self-starter who can work well independently and in teams
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.