Background
  Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms,and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system,we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

Our new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized Climate-smartsolutions, sustainable ecosystems and resilient development for reduced vulnerability

South-South cooperation, gender equality and social inclusionare promoted across the pillars.The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country specific solutions that lead to sustainable development and reach those furthest behind first.

Within UNDP India, the Procurement Unit at Country Office (CO) administers and implements operational strategies in India CO in full compliance with the UNDP policies and guidelines.

The Procurement Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the Country Office for consistent service delivery.

Duties and Responsibilities
Ensures implementation of the operational strategies policies through
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control. Provision of inputs to CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement in consultation with the direct supervisor and office management Supports procurement processes for UNDP India Country Office, National Implementation (NIM) and Direct Implementation (DIM) projects and at the request of other Agencies Provision of inputs to preparation of procurement plans for the office and projects Support to organization on end-to-end procurement processes including preparation and conduct of RFQs, ITBs, RFPs, Individual Consultants (ICs) receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations, and issuance of contracts and/or purchase orders. Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Maintenance of filing system in Procurement unit. Buyer’s profile in Atlas. Compilation of inputs for submissions to the Contract,Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies. Implementation of joint procurement processes for the UN Agencies in line with UN reform.

Ensures implementation of sourcing strategy and e-procurement tools through:

Update of the rosters of suppliers Compilation of information for different types of procurement including travel services Assist in preparation of Long-Term Agreements for UNDP and on behalf of otherUN Agencies, if needed

Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

Assist COs in the preparation of procurement plans for the office. Organization of procurement processes in relation including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs. Implementation of joint procurement processes for the UN Agencies in line with the UN reform. Ensures implementation of sourcing strategyfocusing on achievement of the following result: Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
  Competencies
  Core Achieve Results:

LEVEL 1: Plans and monitors own work,pays attention to

details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic

problem solver,makes improvements

Learn Continuously:

LEVEL 1: Open mindedand curious, shares knowledge,

learns frommistakes, asks forfeedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles

ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly

in faceof adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards

others, formspositive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of

unconscious bias,confront discrimination

Cross-Functional &Technical competencies:   Thematic Area Name Definition     Procurement Category management Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency     Procurement Data analysis Ability to extract, analyse and visualize procurementdata to form meaningful insights and aid effective business decision making     Procurement Procurementmanagement The ability to acquire goods, services or works from an outside external source     Procurement Sourcing Ability to find, evaluate and engage suppliers of goods and services     Procurement Stakeholdermanagement Ability to work with incomplete information and balance competing interests to create value for allstakeholders     Procurement Supplier/relationship management Knowledge of supplier management concepts, principles and methods, and ability to apply this tostrategic and/or practical situations     Business Direction & Strategy Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in theoutcome of dialogue, negotiates mutually acceptable solutions through compromise andcreates win-win

situations

    Business Management Results-based Management

Ability to manage programmes and projects with a focus at improved performance and demonstrable

results

    Business Management Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choosecommunication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

 
  Required Skills and Experience
  Education:

Secondary Education OR

Bachelor’s in Business or Public Administration or closely relevant field will be given due consideration.

Experience:

6 years (with Secondary education) or (3 years with Bachelor’s degree) of relevant core Procurement Experience is required at the national or international level.

Demonstrated experience in the usage of computers and office software packages (MS Word, Excel, etc.), knowledge of advanced automated procurement systems, experience in handling of web-based management systems.

Public Procurement Experience with the Government/Non-Profit Sector is desirable.

Experience or familiarity with UNDP operational and reporting systems, including experience in ERP system(i.e. Oracle Cloud, SAP or PeopleSoft),

is desirable.

Fluency in English and Hindi required

Chartered Institute of Programme and Supply (CIPS) Level 2 certification is desirable Disclaimer  
  Applicant information about UNDP rosters   Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
  Non-discrimination   UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
  UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
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This vacancy is archived.

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