The Aspire to Innovate (a2i) Programme builds on the Government of Bangladesh’s efforts to introduce a citizen-centric culture of innovation in civil service to improve service delivery and make services more inclusive, affordable, reliable and easier to access. This project will provide support to establish institutional mechanisms and improve accountability to accelerate SDG achievements in Bangladesh.
This project will have three components:
1. Institutionalizing Public Service Innovation and Improving Accountability
2. Catalyzing Digital Financial Services and Fintech Innovations
3. Incubating Private Sector-enabled Public Service Innovation
‘Aspire to Innovate (a2i) Programme’ is looking to recruit a Procurement Assistant who will provide support to procurement tasks of the project.
The project is funded by the Government of Bangladesh, UNDP and other development partners, and is implemented by ICT Division and Cabinet Division.
Summary of Key Functions:
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Support to procurement of the project
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Assist in other UNDP/NEX and GOB related Procurement activities of the project
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Assist in Procurement planning and Management
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Assist in contract management
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Support to Knowledge building and knowledge sharing
Duties and Responsibilities:
Under the overall supervision of Programme Advisor, the Procurement Assistant will report to the Head of Operations. S/he will be responsible to provide supports to Procurement Team in procurement activities of the project. S/he will have the following duties and responsibilities:
Support to procurement of the project
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Execute all COVID 19 related urgent procurement of the project reliably.
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Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies for UNDP funded procurements.
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Ensure full compliance of procurement activities with PPR-2008 and GoB rules, regulations, policies and strategies for GoB funded procurement.
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Provide guidance to project staffs in preparing ToR/specification and ensuring accuracy.
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Prepare solicitation documents and all procurement related documents.
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Arrange and conduct pre-proposal meeting, proposal opening meeting and evaluation meetings.
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Categorize vendor database and develop new vendor network.
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Ensure proper filing system of all procurement documents.
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Carryout contract management efficiently.
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Provide support to research and draft responses to inquiries and review procurement requests;
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Provide inputs to the implementation of procurement management policies and strategies on cost-saving and reduction;
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Implement procurement management policies and strategies;
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Contribute to the development of sourcing strategies.
Assist in other UNDP/NEX and GoB related Procurement activities of the project
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Assist in preparing procurement advertisement, evaluation and contract documents for other UNDP/NEX and GoB related procurement as per project need.
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Assist in developing payment schedule for upcoming procurement and ensure timely bill clearance for vendors.
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Assist in preparing any procurement related reports as per projects need.
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Assist in managing procurement files and prepare for audit.
Assist in Procurement Planning and Management:
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Prepare procurement plan for upcoming COVID 19 related procurement request and Individual Consultant.
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Prioritize and strategize procurement request as per urgency and importance.
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Selection of suitable procurement methods as per project need and policy compliance.
Support to Knowledge building and knowledge sharing
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Arranging and participating in different training session on procurement for project staff.
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Identifying knowledge building scope and contribute in developing contents for knowledge building session.
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Introduce procurement best practices in the project.
Impact of Results
The key results have an impact on the overall success of the procurement activities of the project in terms of expediting Procurement and administrative activities as well as smooth procurement support to project.
Corporate Competencies:
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Demonstrates integrity by modeling the UN’s values and ethical standards
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Promotes the vision, mission, and strategic goals of UNDP
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Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
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Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
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Shares knowledge and experience
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Seeks and applies knowledge, information, and best practices from within and outside UNDP
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Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
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Strong writing ability with exceptional communication skills, both written and oral
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Strong computer skills with a knowledge of many desktop applications that will be useful for the position, such as Microsoft Word and Excel, e-mail, and all Internet browsers
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Prior experience with the SharePoint platform is a plus
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Strong design sensibilities
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Experience with interacting with a range of clients
Leadership and Self-Management
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Highly organized with a keen eye for detail
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Ability to multitask under tight deadlines
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Ability to think quickly and improvise when necessary
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Creative self-starter with an ability to work independently and also as an integral part of a team to deliver results
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Focuses on result for the client and responds positively to feedback
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Consistently approaches work with energy and a positive, constructive attitude
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Demonstrates openness to change and ability to manage complexity
Education:
University degree in Business Administration or related field. Specialized training in procurement is desirable;
Experience:
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Minimum 2 years of relevant procurement experience at the national or international level and overall minimum 5 years of experience;
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Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems;
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Experience in handling of web-based management systems;
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Flexibility to work in a team and temperament to work under pressure
Language Requirements:
Fluency in written and spoken English and Bangla.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Scam warning
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Contract Duration: Initially one year with possibility of extension based on performance and availability of fund