Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall guidance of DRR and direct supervision of the Operations Manager, the Procurement Analyst ensures effective delivery of procurement services. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The Procurement Analyst works in close collaboration with the Management Support, Operations, Programme and project teams in the CO, UNDP HQs staff to successfully deliver procurement services
The key purpose of the position is to provide the CO efficient procurement management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of UNDP programmes and projects. Duties and Responsibilities The Procurement Analyst is directly responsible for: 1.) Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system. CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor. Analysis and proposals on cost saving and reduction strategies in the CO. Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.2.) Supports management of procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:
Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation. Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems. Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.3.) Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms. Implementation of e-procurement module.4.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the organization of training for the operations/ projects staff on Procurement. Synthesis of lessons learned and best practices in Procurement. Contributions to knowledge networks and communities of practice. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Procurement
Strategic Sourcing
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.Contract Management
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.Category Management
Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency.Supplier/Relationship Management
Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.Data Analysis
Ability to extract, analyses and visualize procurement data to form meaningful insights and aid effective business decision makingEthics
UN policy knowledge
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrityBusiness Management
Effective Decision Making
Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resourcesThis vacancy is archived.