Position Title: Operations Assistant
Duty Station: IOM Philippines Country Office (Zamboanga City)
Classification: General Service Staff, Grade G4**
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 25 May 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Head of Satellite Office in Zamboanga and direct supervision of the Senior Programme Assistant, the successful candidate will be responsible for implementation of Transition and Recovery Unit (TRU) projects in Zamboanga, Basilan, Sulu, and Tawi-Tawi (ZamBaSulTa) in line with IOM policies, standards, and commitments.
Core Functions / Responsibilities:
- Assist the Senior Programme Assistant and thematic specialists in the operational requirements of the field implementation of all TRU projects including periodic (monthly/quarterly) operational and financial tasks.
- Support the Senior Programme Assistant in coordination with the project management team and field teams in ZamBaSulTa for cost-efficient and timely delivery of project activities.
- Provide periodic project updates/activity reports and field support to the team in the preparation and timely submission of reports related to events, meeting, and other information, education, and communication (IEC) materials for the projects and IOM.
- Ensure full adherence to the principles of the Do no Harm Framework throughout the project implementation.
- Support the Project's visibility and stakeholder engagements, as required.
- Undertake duty travel to support the team and other colleagues, as required.
- Perform such other duties as may be assigned.**
Required Qualifications and Experience
Education
- University degree in Social Work, Community Development, or a related field from an accredited academic institution with two years of relevant professional experience.
- High School degree in the above fields with at least four years of relevant professional experience.
Experience
- Experience in implementing community development projects, assistance for vulnerable individuals or communities, preferred.
- Field experience with the governmental, non-governmental or international agencies involved in community development facilitation, social enterprises and local development planning or services, an asset.
- Knowledge of peace and development context in Mindanao, a distinct advantage.
- Experience in community facilitation, local governance processes, Mindanao peace and development issues, and adult education is a distinct advantage.
Skills
- In depth knowledge of the broad range of migration related subjects dealt with by the Organization.
- Knowledge of UN and bilateral/multilateral donor programming.
- Strong coordination and communication skills; and
- Knowledge of community organization.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Working knowledge of any BaSulTa languages (i.e. Sama, Tausug, Yakan).
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:**
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1*
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.