Back Office Coordinator

CURES Project Description:

This project is funded by the U.S. Department of State, Bureau of Near Eastern Affairs Office of Assistance Coordination and the aim of this project is to improve scientific research in Tunisia to better prevent and treat non-communicable diseases (NCDs) through the establishment of a simulation center that allows doctors and medical students to apply research and test new technologies and treatments. This opportunity aims to improve healthcare quality in Tunisia and strengthen the business climate to become more conducive to private sector-led growth.

Summary of Position:

Reporting to the FHI 360 Platform in Tunisia and under the supervision of the Facilities Manger functionally and the Project Director of CURES administratively, the Office Coordinator is responsible of the following Tasks:

Main Responsibilities:

• Coordination and liaison with different FHI360 units: Liaise with HR, Finance, procurement, MEL, Communication, IT and follow up to address the identified needs.
• Coordinate with the platform on all administrative aspects including participation in weekly coordination meetings.
• Purchasing: Submit purchase requisitions for approval and coordinate with the procurement team as per the procurement process.
• Security: Coordinate with the security specialist to make sure the office is compliant in terms of security standards. Participate in weekly meetings with the platform team.
• Logistics: Identify needs in terms of office layout, space utilization, storage. Coordinate with purchasing unit to acquire necessary products/services.
• Coordination of travel arrangements, reports and event preparation: travel requests, security monitoring, per diem requests.
• Prepare necessary documents for travel allowances for participants and prepare requests for travel advances and ensure reconciliation.
• Ensure sufficient availability of office supplies, consumables and equipment for office operations and initiate procurement if necessary.
• Ensure the realization of inventories: follow-up, control and updates.
• Update and distribute appropriate telephone staff directories.
• Drivers: logbook, management, scheduling, hours of work, coordination with team and hub as needed for the project.
• Cars: follow up on maintenance schedule, insurance, stickers, etc.
• Assist with typing, word processing, and general administrative support activities for the administrative team and other groups as assigned.
• Update and maintain a variety of intranet documents.
• Establish and maintain files and records related to operations, meetings, etc.
• Prepare documents, reports and information files as required.
• Research, develop, write and/or translate letters, notes and reports.
• Perform other duties as tasked by the Project Director and Facilities Manager.

  Requirements:

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Bachelor's degree in business administration, Logistics or Related Field.
  • Typically requires a minimum of 2+ years of relevant experience.
  • Excellent oral and written communication skills
  • Excellent organizational skills and strong ability to manage multiple tasks and meet concurrent deadlines
  • Ability to read, write and speak French and English

    This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

    FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

    Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

    FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
    
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