Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) has reinforced its presence in Ukraine by signing an agreement with the Government to set up a Project Office that will facilitate and expand the provision of technical and humanitarian assistance to the country’s most vulnerable communities, especially in rural areas.
Ukraine joined FAO in 2003 and since 2015 the Organization has been operating in two strategic directions: emergency humanitarian response in conflict-affected oblasts and agricultural development across the whole country. Following the outbreak of the war in Ukraine in February 2022, FAO has scaled up its activities in the country to support agricultural production and food systems with the aim of protecting the food security of vulnerable households and communities across Ukraine.
This role is based full-time, in office, in Kyiv, Ukraine.
Female applicants are strongly encouraged to apply.
FAO has a “zero-tolerance” policy towards any form of SEA and for inaction on SEA by its personnel and by the employees of entities working with or providing services to the Organization across all programmes, projects, and activities.
Reporting Lines
Under the overall supervision of the Head of the Office/Designated Responsible Officer (DRO) in Ukraine and the direct supervision of the Head of the Resource Mobilization, Planning and Partnerships Unit, and in cooperation with the Heads of Units in FAO Ukraine. The National Resource Mobilization and Partnerships Assistant will be responsible for providing visibility and organizational support to FAO Ukraine to help FAO meet program implementation and resource mobilization goals. The incumbent will support all topics FAO works on in Ukraine, including agriculture, livestock, emergency response and natural resource management.
Technical Focus
The Resource Mobilization and Partnerships Assistant will provide the necessary assistance to enable FAO programmes and projects by contributing to resource management in Ukraine.
Tasks and responsibilities
The following tasks are to be elaborated through the assignment:
Resource Mobilization Support:
• Conduct research on potential donors, partners, and funding opportunities, and maintain an up-to-date database of relevant contacts and opportunities.
• Support with the preparation of funding proposals, concept notes, and donor reports, ensuring that they are well-crafted, compelling, and aligned with FAO and donor requirements.
• Contribute to the development and review of FAO Ukraine's strategic funding plans as requested, ensuring that they are consistent with the organization's mission, goals, and priorities.
• Work closely with the communications team to support visibility, including writing social media posts, drafting press releases, and managing presence at events.
• Work closely with program and operations unit on project cycle management steps offline and online in Field Program Management Information System (FPMIS).
• Monitor and report on the budgetary contributions for the main strategic frameworks.
Partnership Management Support:
• Assist in identifying and establishing strategic partnerships with relevant stakeholders, including government agencies, NGOs, private sector entities, and other development partners.
• Support and maintain effective and systematic relationships with government and other counterparts, facilitating communication and coordination, and ensuring that partnership agreements are up to date and properly managed.
• Manage databases and lists of partner contacts, activities, and meeting records.
• Draft emails prior to and post partner and donor meetings to support frequent and appropriate communication.
• Write minutes of meetings, circulate, compile, and submit to supervisor.
• Support with translation/interpretation in local language with government partners and local stakeholders.
• Perform any other duties as required by FAO.
FAO Standards and guidelines:
• Liaison with OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes.
• All communication materials will follow FAO clearance processes and comply with FAO standards, including:
FAO Strategic Framework 2022-31: https://www.fao.org/strategic-framework/en
FAO social media policy and guidelines: https://www.fao.org/2/socialmedia
Social Media Branding Guidelines: https://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE https://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http://www.fao.org/faoterm
FAO Names of Countries https://www.fao.org/nocs/en
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
• Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in international development, humanitarian affairs, public administration, political science, journalism, mass communications, development communications, or any other relevant field related to the work of the Organization
• At least 1 year of relevant experience in resource mobilization, partnership management, or donor relations, preferably in the context of international organizations, NGOs, or development programs.
• Working knowledge (Level C) of English
• National of Ukraine
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Previous experience with the UN system or relation work for a donor organization, consulting company or NGO is an advantage
• Able to work with minimum guidance, well organized, attentive and pro-active.
• Good knowledge of MS Office applications, Internet, and office technology equipment.
• Ability to take ownership and accountability for assigned processes and to work autonomously
• Ability to work quickly and under pressure
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.