Job title: Programme Associate
Level: G6
Position Number: 180978
Location: Manila
Full/Part time: Full-Time
Fixed term/Temporary: Temporary Appointment (TA)
Fund Code: FPA90
Rotational/Non Rotational: Non-Rotational
Duration: 364 days
Starting date :
Source of Funding : Core resources
The Position:
The Programme Assistant contributes to the implementation of UNFPA’s 9th Country Programme (2024-2028) by providing technical and administrative support in the day-to-day management of UNFPA programmes and projects. The PA will be primarily responsible for assisting the Humanitarian Unit in ensuring that UNFPA and implementing partner-executed work plans are prepared and implemented in accordance with the vision and technical direction of the CP and consistent with UNFPA organizational policies and procedures. S/he contributes to the generation of substantive knowledge by compiling, synthesizing, and analyzing relevant information from programme implementation to inform management action. S/he will help coordinate with government, non- governmental organizations, civil society, gender/youth groups, multilateral and bilateral donor agencies, United Nations agencies, and other development/humanitarian organizations under the day-to-day guidance of the Humanitarian Programme Coordinator.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022- 2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In the Philippines, UNFPA has started developing its new five-year 9th Country Programme 2024- 2028. The 9th CP is tightly aligned with the mid- and long-term development goals of the Philippines and Ambisyon Natin 2040, as well as the global Agenda 2030 including the Sustainable Development Goals (SDGs). In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You would be responsible for:
Specific Objective
Under the overall guidance of, and direct supervision of the Humanitarian Programme Coordinator, the Programme Associate will provide essential support to the UNFPA CO Humanitarian Unit.
Perform routine programme support activities, as detailed below:
● Draft and review routine correspondence and documents and make routine follow-up.
● Provide administrative support in organizing, arranging, and coordinating various meetings of the Programme teams with staff, implementing partners and other offices.
● Maintain and keep administrative files, logs, inventories and update records in prescribed format for subsequent use.
● Maintain and keep current registers and control plans on the status of projects at the formulation, implementation and operational stages.
● Perform programmatic activities as required by the Programme Humanitarian Coordinator.
● Conduct a preliminary review of annual work plans, work plan monitoring tool and Funding Authorization and Certificate of Expenditures (FACE) forms of UNFPA-supported projects to check on the accuracy of computation and project/fund codes.
● Enter work plan information in Quantum.
● Maintain and keep work plans, quarterly work plan monitoring tool, FACE forms and administrative files as well as update records of UNFPA-supported projects in prescribed format for subsequent use.
● Raise requisition in Quantum for processing of payments to vendors/suppliers.
● Prepare travel-related documents of members of the programme team and ensure timely approval of travel documents.
● Perform any other duties as assigned by the supervisor.
Qualifications and Experience
Education:
Secondary Education with six (6) years of work experience or Bachelor’s degree with three years of relevant work experience.
Knowledge and Experience:
● Relevant experience in administration, finance and project management
● Experience in finance monitoring will be an advantage
● Proficiency in MS Excel, Word, PowerPoint and other relevant computer applications
● Satisfactory writing and communication skills
● Ability to organize work effectively and to meet planned deadlines
● Ability to work harmoniously with persons of different backgrounds in a multicultural environment
● Experience working with government implementing partners
● Familiarity with UN policies and principles will be an advantage
Languages:
Fluency in Filipino and English
Required Competencies:
Values:
● Exemplifying integrity,
● Demonstrating commitment to UNFPA and the UN system,
● Embracing cultural diversity,
● Embracing change
Functional Competencies:
● Advocacy/ Advancing a policy-oriented agenda
● Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
● Delivering results-based programmes
● Internal and external communication and advocacy for results mobilization
Core Competencies:
● Achieving results,
● Being accountable,
● Developing and applying professional expertise/business acumen,
● Thinking analytically and strategically,
● Working in teams/managing ourselves and our relationships,
● Communicating for impact
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus cost of living adjustment, rental subsidy, education grant, home leave, health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm.
UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.