Timor-Leste is a small half-island country, one of the top ten counties most vulnerable to climate change. Approximately 70% of Timor-Leste’s rural population (840,000 people) is highly vulnerable to climate changes, particularly increasing variability of rainfall and extreme weather events. Lives and livelihoods in the remote interior of the country and coastal regions are both highly exposed. Impacts of intensified extreme events include damage and degradation of decentralized small-scale critical infrastructure, particularly water supply and drainage structures, embankments, and feeder roads and bridges. Damages leave rural populations isolated, lacking basic services. According to climate change scenarios and risk models, occurrences of climate extremes and related damages will at least double towards mid-century.
The project objective is to safeguard vulnerable communities and their physical assets from climate change-induced disasters. It aims to address existing institutional, financial and legislative barriers, increasing the climate resilience of vulnerable small-scale rural infrastructure. Six municipalities mainly Baucau, Ermera, Aileu, Viqueque Lautem and Liquica which were selected for the project interventions. The project has the below two inter-related outputs that not only aim to achieve the impact potential, but also to create enabling environment/condition for scaling up/replicating the project impact beyond the immediate target areas.
- Output 1: Climate risk information is developed, monitored and integrated into policies, regulations and institutions to inform climate resilient small-scale rural infrastructure planning and management
- Output 2: Climate risk reduction and climate-proofing measures for small-scale rural infrastructure are implemented to build the resilience of vulnerable communities in six priority districts.
Under the direct supervision of the National Project Manager (NPM) and guidance of the Chief Technical Advisor (CTA), the National Civil engineers will complete below task at PMU:
- Monitor construction works as per the contractual provisions and design specifications, and in accordance with established procedures including gender-sensitive approaches and climate proofing standard;
- Verify works are consistent with the project technical specifications and inform promptly of eventual deviations;
- Support the overall management of implementation to ensure construction works are completed on time, within budget and to quality standards including taking timely action to prevent potential delays and/or cost overruns that can be avoided;
- Support in preparing periodic progress reports, site monitoring reports, stakeholder meetings minutes, engineer’s instructions and variation orders, contractor’s bill review reports, certifications, client hand-over documents and contracts close-out reports;
- Assist in ensuring the correct implementation of the works according to technical specifications, drawings, workmanship and quality of materials;
- Ensure that health & safety measures are adopted and followed to the full extent and with no deviation and if needed instruct additional safety measures;
- Take daily pictures and collating these in digital formats for the contract records and duly maintain an electronic library of photos of the progress of the works;
- Check and verify quantities of works done and provide a report to UNDP for each payment certificate;
- Report on the quantities of works prepared by the contractor – review each payments certificate of the contractors and assist in the verification of the quantities;
- Collate all documentations for the payment requests for each statement (interim / final)
- Collate the quality and operational documents in digital formats for the contract records and maintain an electronic library of the progress of the works;
- Monitor the workplans and inform the Project Manager for any deviation;
- Assist in the preparation of inspection for the substantial completion and snag list;
- Maintain a filing system for all site memos and instructions, measured quantities of work and materials on site, reports and other documents and correspondence pertaining to the construction activities;
- Assist in the preparation of the completion/handover event and technical site visit,
- Ensure that the daily records are kept on the site workbook; sign on the site workbook;
- Inform the National Project Manager of any problem which may arise with the Contractor;
- Attend weekly and monthly site/office meetings and take minutes of meetings to be given to the National Project Manager
Support Procurement of Civil Works:
- Support CTA and Project Manager in managing the assessment, planning and design requirements ensuring deliverables are available on time and to the required quality;
- Prepare the BoQ for comment and approval by the Project Manager and CTA;
- Support the procurement team with technical assistance in preparation of tender documentation and bid analysis where required;
- Strictly follow UNDP procurement terms and conditions of recruitment and payment disbursement procedures to contractors. Ensure that all tendering and contracting is performed in accordance with stated procedures.
Facilitate knowledge building and knowledge sharing on engineering monitoring and evaluation:
- Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building, including those on gender-sensitive approaches;
- Assist in providing training and technology transfer to national personnel and contractor’s personnel and advice on good construction practices, good environmental management practices, and appropriate health and safety standards during construction;
- Collaboration and coordination with MSA, and other stakeholders on engineering issues;
- Participation in the professional engineering community remaining abreast of latest developments and professional norms, standards, tools and methodologies.
The civil engineers will be based in Dili with constant travels to the 6 project sites to conduct assessment and monitoring of civil work and bioengineering
Impact of Results
The key results have an impact on the effective and timely delivery of the Timor-Leste project “ Safeguarding rural communities and their physical assets from climate induced disasters in Timor-Leste . As one of the first and largest climate change adaptation project for the UNDP Timor-Leste, the successful delivery of the project will result in a stronger, more strategic position of the UNDP Office.
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others;
- Informed and transparent decision making.
Job Knowledge/ Technical Expertise
- Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
- Serves as internal consultant in the area of expertise and shares knowledge with staff;
- Continues to seek new and improved methods and systems for accomplishing the work of the unit;
- Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
- Demonstrates good knowledge of information technology and applies it in work assignments;
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
- Promoting Organizational Change and Development
- Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives;
- Gathers and analyses feedback from personnel.
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
- Actively supports the interests of the client by making choices and setting priorities to meet their needs;
- Anticipates client needs and addresses them promptly.
- Bachelor or Masters’ Degree in Engineering, Architecture, Construction Management.
- 4 years of relevant experience for Bachelors degree and 2 years for Masters’ degree in construction/management of climate proofing infrastructure through results-based management approach.
- Proficiency in AutoCAD or other design software’s and applications associated in architectural designing.
- Use of project management-related software (e.g., MS Project and Excel).
- Knowledge of climate proofing infrastructure standards for design and construction
- Experience in handling of tender documents for sizeable engineering works, including technical inputs/specifications for the procurement of services using the conditions of international lending/funding agencies.
- Experience from working with Ministry of State Administration – PDIM/PNDS process
- Knowledge of UNDP procurement system.
- Proficiency in spoken and written English
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Contract Duration: One year, with a possibility of extension based on funding availability and performance