Description

Vacancy Announcement

Job title:

Logistics Assistant, Supply Chain

Work Location:

Freetown, Sierra Leone

Department:

Operations Team

Reports to:

Procurement and Logistics Manager

Line Management

Yes

Requisition #

4194

Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Logistics Assistant will have responsibilities essential to the day to day operations of the Supply Chain Team, including coordinating customs clearance of international shipments, confirming receipt of items physically and in OpenBoxes, and preparing outgoing shipments. The Logistics Assistant must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail. The position is full time and reports to the Procurement and Logistics Manager.

Essential Duties and Responsibilities:

Responsibilities

• Ensure effective use of internal Standard Operating Procedures, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of logistics documents for record and audit trail
• Support customs clearing and forwarding process and relationship management with clearing agents, freight forwarders, and local shipping agents
• Maintain logistics tracker with all relevant information concerning incoming shipments
• Regularly communicate to Logistics Officer by providing weekly updates on incoming and outgoing shipments
• Prepare deliveries to end users including packing, briefing drivers, communicating with internal and external parties concerning reconciliation of order against receipt of goods
• Ensure consistent communication, coordination, and responsiveness to district colleagues and other stakeholders
• Maintain accurate inventory of Freetown garage in an electronic inventory system and on stock cards
• Ensure proper storage of all goods, including cleanliness of warehouse and abiding by specific packing requirements (height restrictions, temperature requirements, etc) of a diverse range of items
• Track all goods incoming and outgoing from Freetown Office in an electronic inventory system
• Keep accurate records of all incoming and outgoing waybills
• Communicate about incoming and outgoing shipments with district warehouse managers
• Ensure security and timely transfer of Freetown inventory to sites

  Prevention of Sexual Exploitation, Abuse and Harassment

  At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures

  Qualifications/Requirements

  • 1-3 years of relevant work experience, or 1+ years of experience and a degree in a related field. Relevant fields include: Warehousing, Humanitarian Logistics, Supply Chain, International Development, Pharmacy, or similar.
    • High attention to detail.
    • Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency and a service-oriented mindset.
    • Experience using enterprise resource planning (ERP) systems or proven ability to learn new electronic systems quickly. Intermediate Excel skills.
    • Ability to follow established processes and experience implementing process improvements.
    • Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
    • Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
    • Ability to bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25kg and heavier weights with the proper equipment.

      Preferred:

      • Experience with international pharmaceutical and/or medical supply procurement
      • Interest in social justice.

        Social Justice

        We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

        Method of application

        Interested candidates are required to apply by email to [email protected] In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Friday 14th June 2024