Back Internal Communications Officer*, Vienna, Austria

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

Issued by

OSCE Secretariat

Vacancy number VNSECS01614 Vacancy type International Seconded Field of expertise Media Affairs Grade S Number of posts 1 Duty station Vienna Date of issue 4 March 2021 Deadline for application 19 April 2021 - 23:59 Central European Time (CET/CEST)

Background

*The selection for this post is subject to the approval of the OSCE 2021 Unified Budget.

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Services, External Co-operation, Security Management, Gender Affairs, Conference and Language Services, Central Records Management, and oversees the OSCE Document Centre in Prague (DCiP). The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General. The OSG is led by a Director who also functions as the Head of Executive Management.

The Communication and Media Relations Section (COMMS) supports and advises the Secretary General and the OSCE Chairmanship on media and public relations activities and informs the public about the work of the OSCE. COMMS also serves as the focal point for public statements and other communication material from OSCE Institutions and field operations. COMMS produces and disseminates press releases, information materials and regular publications, maintains the public website, the Organizations social media presence and promotes the OSCEs values, principles and work.

Tasks and Responsibilities

Within COMMS, the Media Relations Unit provides expertise and support on a wide of tasks from preparing internal communication materials and advising on how to improve internal communications practices, to assisting senior leadership on improving their social media engagements and assisting with media engagements. The incumbent will also draft communications materials, edit news items and draft talking points, as well develop engaging digital content to more effectively promote the OSCE. The Unit interacts on a daily basis with stakeholders from the entire organisation.

Under the direct supervision of the Chief, Media Relations Unit, the successful candidate will be tasked with the following duties:

Acting as an internal communications adviser, planning internal communications events, co-ordinating internal messages and sharing them via appropriate means;Supporting senior leadership with social media;Drafting and developing texts, stories and messages and distributing across a broad range of channels traditional, multimedia, social media;Serving as back up to communications officers for media and public enquiries;Creating and delivering communication plans according to priorities;Providing quantitative and qualitative evaluation of projects to ensure continued improvement in OSCE communications practice, and;Performing other related duties as requested, including participating in a duty roster.

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications

• First-level university degree in journalism, communications, political science, international affairs, or another related field;
• A minimum six years of progressively responsible professional experience in communications (including social media, digital communications, media relations, public relations and advocacy), preferably in an international organisation or non-governmental organization;
• Experience using political judgement and analytical skills and convincingly presenting the activities and achievements of the Organisation to media representatives;
• Experience identifying and analysing problems and proposing solutions;
• Experience drafting communications material, and editing material prepared by others, preparing and revising substantive content, and producing polished finished documents for disseminations;
• Experience providing presentations at meetings and workshops;
• Computer literate with practical experience with Microsoft applications;
• Excellent written and spoken communication skills in English. Knowledge of another OSCE official language is desired.

If you wish to apply for this position, please use the OSCE's online application link found under

https://jobs.osce.org/vacancies

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The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

https://www.osce.org/participating-states

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The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see

https://jobs.osce.org/resources/document/our-competency-model

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Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here:

https://www.osce.org/contacts/delegations

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